Admin Manager Vacancies

Admin Manager Job Vacancies

Requirement Overview
To oversee the Administration of the Business Unit, and to ensure that sufficient Admin resources are available. To perform high level admin work and supply Senior management with management information regarding various non-audit matters in the BU e.g. financial, employment equity, CSA, HR, training, budget, BSC issues etc.

Roles & Responsibilities
Providing Admin Support in the BU and assisting with ad-hoc queries:

• Ensure Admin staff are available, trained and able to perform their admin duties.
•Assist with ad-hoc queries from staff within BU, Senior management in the BU and sometimes directly from Top management (CE)
•Assist with ad-hoc requests from Corporate Services (due dates).

Oversee internal controls (CSA) and adherence to policies and procedures:
•Oversee the flow of internal processes and adherence to policies and procedures.
•Review of CSA files and other documentation.
•Promoting and managing sound internal controls within the BU, and being up to date with the latest developments at the AG.

Office management:
•Implement effective administrative and office management systems and practices for the Business Unit
•Attend to administration support requests in accordance with the AG policies and procedures
•Control and monitor stationary
•Management of office environment
•Participate in management meetings and workshops
•Assist and advise on logistics as well as admin support
•Quality control of EXCO submissions
•Admin co-ordination, eg activity checklist (monitoring of delegated task/objectives/KRA achievements for BU)
•Respond to PeopleSoft HR and Finance queries
•Manage and verify assets in line with the AG policies and procedures

Providing accurate management information and support to the Business Unit:
•Manage and control BU BSC (including PoE)
•Manage and control IPC documents (including PoE)
•Compile and manage accurate monthly management information for the unit to the relevant stakeholders
•Prepare monthly MIS report to BE

Procurement:
•BU’s Procurement Officer – i.e. need to be fully informed on Procurement Policy and procedures/to be able to provide advice/support to all the senior managers
•Manage, control and advise SMs on expenses according to procurement policy
•Manage, control and advise SMs on contracts with external service providers
•Manage and control BEE of vendors and suppliers within the BU
•Prepare monthly MIS report to BE

Financial management:
•Compilation and coordination of the annual budget
•Monitoring and administration of BU’s rolled-up budget
•Prepare monthly variance schedules and MIS reports to BE
•Re-allocation of expenses – prepare general ledger journal
•Distribution of key accounts (controllable expenditures)
•Invoice billing (checking and distributing of invoices to clients)
•Annual Contract work allocations and control thereof.

Management Information:
•Provide monthly financial feedback on Income statement variances, debtors, recoverability and other financial matters.
•Provide/oversee monthly/annual information for BSC purposes, eg. EE achievements, pass rates, etc.

People Management:
•Admin staff IPC evaluations, monitoring, guidance, admin meetings and motivation of staff.
•POE’s, review.
Skills, Experience & Education

Qualifications:
• Degree in Business Administration, or equivalent

Experience:
•At least 3 years experience in business administration

 

How to Apply for Administrative Vacancies:

Click on this link to apply online or on the Apply Now button below

Location: Gauteng
Full/Part Time: Full-Time
Regular/Temporary: Regular

Closing Date; 05/07/2013