Administrative Assistant at Dept of Social Dev. x 2 Positions - Jobs in South Africa

Administrative Assistant at Dept of Social Dev. x 2 Positions

Posted on :

17 Jul, 2015

Category :

Administrative Jobs in South Africa

ADMINISTRATIVE ASSISTANT 2 POSTS
Directorate: Families
Chief Directorate: Gender
SALARY : R158 094 per annum

CENTRE : HSRC Building, Pretoria
REQUIREMENTS : An appropriate Bachelors Degree/Diploma (or equivalent qualification) plus a
minimum of one (1) year administrative experience and/or a Senior Certificate (or
equivalent qualification) plus extensive administrative experience. Knowledge of i)
relevant Public Service Legislation, ii) financial, procurement prescripts and
procedures, iii) document management, tracking and retrieving of information.
Competencies: Communication (verbal and written) skills. Computer literacy.
Problem-solving skills. Planning and organising skills. Customer care skills. Office
administration skills. Attributes: Friendly and trustworthy. Good interpersonal
relations. Accurate. Independent. Assertiveness. Ability to work independently
and as part of a team. Ability to work under pressure. Adaptive. Confidentiality.
Integrity. Discipline.

DUTIES : Key Responsibilities: Serve as a Chief User Clerk and facilitate the procurement
of resources. Support managers in preparing financial plans and reports.
Administer all logistical arrangements for business unit that is welcome
visitors/clients and prepare for meeting venues and distribution of relevant
documentation, check invoices for correctness and certify them for payment,
make copies and allocate correspondence to relevant officials and other
components. Process all the relevant claims and distribute salary advices for
staff. Provide records management services, type documents and track
responses. Take minutes and make follow-ups on decisions taken during unit
meetings. Participate in core functions of the unit (25%) as part of personal
development.

ENQUIRIES : Directorate: Families Ms M Cele Tel: 012 312 7235
Chief Directorate: Gender Ms DL Moema Tel: 012 312 7394

APPLICATIONS : The Director General, Department of Social Development, Private Bag X901,
Pretoria, 0001, Physical Address: HSRC Building, 134 Pretorius Street
FOR ATTENTION : Ms E de Waal
CLOSING DATE : 17 July 2015
NOTE : A curriculum vitae with a detailed description of duties and the names of two
referees must accompany your application for employment (Z83). •It will be
required of the successful candidate to undergo an appropriate security
clearance. It is our intention to promote representivity (race, gender and disability)
in the Public Service through the filling of this post and candidates whose transfer
/ promotion / appointment will promote representivity will receive preference. An
indication in this regard will facilitate the processing of applications. Applicants
must please note that they will be required to show proof of original qualifications
during the selection process. •Correspondence will be limited to successful
candidates only. If you have not been contacted within three months after the
closing date of this advertisement, please accept that your application was
unsuccessful. It is the applicant’s responsibility to have foreign qualifications
evaluated by the South African Qualification Authority (SAQA). All shortlisted
candidates for SMS posts will be subjected to a technical exercise that intends to
test relevant technical elements of the job, the logistics of which will be
communicated. Following the interview and technical exercise, the selection
panel will recommend candidates to attend a generic managerial competency
assessment (in compliance with the DPSA Directive on the implementation of
competency based assessments). The competency assessment will be testing
generic managerial competencies using the mandated DPSA SMS competency
assessment tools. The successful candidate for a SMS post will sign an annual
performance agreement, complete a financial discloser form and will also be
required to undergo a security clearance. •Personnel suitability checks will be
conducted on short listed candidates and the appointment is subject to positive
outcomes of such checks. Applications received after the closing date will not be
taken into consideration. No faxed or e-mailed applications will be considered

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