Administrative Assistant x 3 Positions - Jobs in South Africa

Administrative Assistant x 3 Positions

Posted on :

29 Jun, 2015

Category :

Administrative Jobs in South Africa

ADMINISTRATIVE ASSISTANT 3 POSTS
Directorate: Inter-Sectoral Coordination
Directorate: Governance and Compliance (Rights of Persons with Disabilities (RPD))
Directorate: Internal Control
SALARY : R158 094 per annum
CENTRIE : HSRC Building, Pretoria
REQUIREMENTS : An appropriate Bachelors Degree/Diploma (or equivalent qualification) plus a
minimum of one (1) year administrative experience and/or a Senior Certificate (or
equivalent qualification) plus extensive administrative experience. Knowledge of i)
relevant Public Service Legislation, ii) financial, procurement prescripts and
procedures, iii) document management, tracking and retrieving of information.
Competencies: Communication (verbal and written) skills. Computer literacy.
Problem-solving skills. Planning and organising skills. Customer care skills. Office
administration skills. Attributes: Friendly and trustworthy. Good interpersonal
relations. Accurate. Independent. Assertiveness. Ability to work independently
and as part of a team. Ability to work under pressure. Adaptive. Confidentiality.
Integrity. Discipline.

DUTIES : Key Responsibilities: Serve as a Chief User Clerk and facilitate the procurement
of resources. Support managers in preparing financial plans and reports.
Administer all logistical arrangements for business unit that is welcome
visitors/clients and prepare for meeting venues and distribution of relevant
documentation, check invoices for correctness and certify them for payment,
make copies and allocate correspondence to relevant officials and other
components. Process all the relevant claims and distribute salary advices for
staff. Provide records management services, type documents and track
responses. Take minutes and make follow-ups on decisions taken during unit
meetings. Participate in core functions of the unit (25%) as part of personal
development.

ENQUIRIES : Directorate: Inter-Sectoral Coordination Adv S Maifadi Tel: 012 312 7207
Directorate: Governance and Compliance (RPD) Mr S Pillay Tel: 012 312 7407

APPLICATIONS : The Director General, Department of Social Development, Private Bag X901,
Pretoria, 0001, Physical Address: HSRC Building, 134 Pretorius Street
FOR ATTENTION : Ms E de Waal
CLOSING DATE : 03 July 2015
NOTE : A curriculum vitae with a detailed description of duties, the names of two referees,
certified copies of qualifications and identity document must accompany your
signed application for employment (Z83). All shortlisted candidates will be
subjected to a technical exercise that intends to test relevant technical elements
of the job, the logistics of which will be communicated. Following the interview
and technical exercise, the selection panel will recommend candidates to attend a
generic managerial competency assessment (in compliance with the DPSA
Directive on the implementation of competency based assessments). The
competency assessment will be testing generic managerial competencies using
the mandated DPSA SMS competency assessment tools. The successful
candidate will sign an annual performance agreement, complete a financial
disclosure form and also be required to undergo a security clearance. If the
candidate is applying for an OSD post, certificates of service must be attached to
the CV. No faxed or e-mailed applications will be considered. It is the applicant’s
responsibility to have foreign qualifications evaluated by the South African
Qualification Authority (SAQA). Failure to submit the requested documents will
result in your application not being considered. Personnel suitability checks will
be conducted on short listed candidates and the appointment is subject to
positive outcomes of the checks. Correspondence will be limited to shortlisted
candidates only. If you have not been contacted within three months after the
closing date of this advertisement, please accept that your application was
unsuccessful. “The Department of Social Development supports persons with
disabilities”

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