BP South Africa: Transport Shift Supervisor

BP South Africa is well known for exploration, production, refining, trading and distribution of energy. There are 790 BP branded service stations, 26 depots and other distribution sites, including three coastal installations.

The company processes its crude oil through, and has a 50% stake in the South Africa Petroleum Refineries (Sapref) at Reunion, 16 kilometres south of Durban on the East Coast of South Africa. It also has a 50% holding in the South African Lubricants Manufacturing Company (SAMCO), and a lubricating and oil blending plant at nearby Island View.

BPSA employs some 1 300 people in South Africa, excluding those employed by Sapref, the refinery and the blending plant. Employees come from a wide variety of racial and cultural backgrounds incorporating over 10 distinct home languages.

Job title                Transport Shift Supervisor

Req ID   14308BR

Job category      Operations

Sub-category     Operations & Maintenance

Countries (State/Region)             South Africa

Location               Durban

Role synopsis: The Transport Shift Supervisor (TSS) is responsible for ensuring an efficient bulk delivery service with the aim of satisfying customer expectations, minimising costs, complying with BP HSSE requirements (practice, policy and standards) and adhere to relevant legislation. In particular, the TSS:

• Ensures delivery of the right bulk fuel to the right place at the scheduled standard time, safely every time.

• Ensures availability of fit for duty Bulk Vehicle Operators (BVO) & fit for purpose bulk vehicles to implement secondary transport delivery schedule for every shift.

• Proactively communicates with centralised order takers & schedulers as well as customers to provide update against delivery schedule or customer order.

• Administers all applicable secondary transport controls to fully account for bulk fuel within agreed tolerances.

• As team leader, leads, motivates and directs the activities of a team of BP and Contractor BVO’s

Key accountabilities        a) Encourages a culture of operational excellence within secondary transport operations by positively influencing key indicators in transport efficiency, HSSE and customer satisfaction towards “best in class”

b) Drive actual shift performance versus transport plan through key performance indicators, having periodic reviews and coaching to optimise results or to effect consequences where needed

c) Ensures compliance with BP policy, controls & standards, as well as legal requirements and effects consequences for non compliance

d) Champions HSSE as a personal value among BVO’s to ensure HSSE is promoted in terms of both actions and decisions to prevent accidents and harm to people or the environment

e) Ensures BVO’s update all registers (attendance, own use register, pump back, returns, contractor, toll card, occurrence book) on an accurate and timely basis

f) Ensures that BVO’s complete their daily bulk vehicle and maintenance checks to make sure that loads are properly verified for grades and quantities, that outlet valves and dome covers are sealed where necessary, and meter cards and trip sheets are signed

g) Drives security management policy (C-Track, fuel loss, response to panic alarm, sealing of trucks, zero tolerance to threats and weapons)

h) Manages risks and undertakes root cause analyses in the event of an incident

i) Appropriately conduct Briefing and Debriefing sessions to confirm assurance on the trip:

1. Briefing sessions: complete briefing form, trip declaration form, physically conduct a random check of the truck and complete FLT1 form.

2. Debriefing sessions: check delivery documents, highlight issues of losses and gains, Left on Truck (LOT) or returns, analyse TACHO graph and risks on the road.

j) Route constraints to CCC get a log number , log and monitor results, inform team

k) Update fatigue management register or spreadsheet per shift , email to transport and terminal managers

l) Capture all leave online, log reference number in Operations Book

m) Capture incidents in Traction immediately and log the reference number in Operations Book

n) Capture BVO overtime and Shift Allowance online, file printout of what was captured

o) Send fuel samples to Cape Town on a monthly basis

p) PPE control for your shift

q) Attend to all BVO queries within shift, feedback to BVO and follow up until resolved

r) Ensure BVO meet legal requirements

s) Liaise with Shell with regards to all fuel FACS and gantry issues and follow up until resolved, log all communication in the Operation Book.

t) Log on daily to the Drive Cam data base to scrutinize event/s that need coaching, discuss event/s with relevant BVO, update BVO personal file with content of discussion; thereafter, change event status to “resolved” on the Drive Cam system. Report periodically to Transport Manager on Drive Cam related KPI’s.

u) Accountable for the delivery of S&H/Transport/Stocks discipline at the awareness (level 1) and basic application (level 2) levels to all new and existing staff; and where appropriate the delivery of other related training such as Depot Induction, Emergency Response and S&H Works Procedure. The expected outcome of this training is for you (as leader) to assure the Logistics Africa leadership of technical competence and compliance. You are further required to keep records of subordinate training, assessments and competency gap closure.

Essential criteria & qualifications

a) Educational background

• Diploma or post matric qualification in appropriate field.

b) Experience (years and nature)

• 3 – 5 years appropriate working experience.

• Supervisory/Leadership experience will be an advantage.

c) Other

• English language essential.

Desirable criteria & qualifications           Competencies & Ratings (1-5)

1 – Awareness

2 – Basic Application

3 – Skilful Application

4 – Expert

5 – Mastery

CORE COMPETENCIES & RATINGS

• Performance Bias 3
• Lead people through open & effective communication 3
• Partnership and teamwork 3
• Sound negotiating skills 2
• Planning, organising and
• controlling skills 2
• Innovative 2
• Computer literacy 2
• Decision making – be decisive 2

INTEGRITY MANAGEMENT COMPETENCIES & RATINGS

• Accountabilities 1
• Competence 1
• Hazard Evaluation and Risk Management 2
• Protective Systems 1
• Practices and Procedures 2
• Management of Change 1
• Emergency Response 1
• Incident Investigation and Learning 1
• Performance Management and Learning 1
• Legal and Compliance 1
• Control of Work 1

TECHNICAL COMPETENCIES & RATINGS

• Secondary road transport operations & economics 3
• Forward planning & transport scheduling 3
• BP’s Driving Safety Standard 3
• HSSE Compliance 3
• Product quality 3
• Standards and legislation compliance 2
• Industrial Relations 2
• Customer Service Orientated 2
• Administrative skills 2

Relocation available        No

Travel required No

Is this a part time position?          No

How to apply:

Click on the link: http://www.bp.com/sectiongenericarticle.do?categoryId=9011247&contentId=7053220

Select “view jobs in Africa” then apply

This job expires on the 16^th of September 2010