Posted on :
31 Jul, 2014
31 Jul, 2014
BRITISH HIGH COMMISSION
OFFICE NOTICE NO 55/14
POSTION: : RESIDENCE MANAGER
SECTION : PRETORIA
GRADE : B3 (L)
POSITION TYPE : PERMANENT
SALARY : R 16 279.00 PER MONTH
A vacancy has arisen for the position of Residence Manager in Pretoria to ensure the efficient and effective management of the Pretoria High Commissioners Residence, Residence staff accommodation and grounds by working closely with the High Commissioner (HC), the High Commissioner’s spouse, PA, Corporate Services and the Residence staff.
These functions would include marketing the residence as a venue and ensuring all maintenance, functions and events at the Residence are carried out to the highest standard, while delivering a high level of service to guests.
Main purpose of job
Working closely with the High Commissioner’s office and Corporate Services:
Ø To manage effectively and imaginatively the
Ø Residence, staff accommodation, and grounds (including oversight of garden uplift).
Ø To run official events for the High Commissioner at the Residence.
Ø To promote the Residence as an attractive venue for appropriate British/South African events; to plan and agree the budget for such events with the organisers; to facilitate and oversee the events themselves.
Breakdown of main duties
Ø Draw up list of suppliers/caterers for in-house and external events. Ensure all who need to know are consulted about/aware of upcoming events. Make Residence (including kitchen for outside caterers) ready for all types of functions. Ensure accommodation for house guests is always ready and looks welcoming. Keep sensible store of basic supplies and keep wine cellar in good order. Help decide appropriate menus for all meals/receptions, overseeing preparation and serving of events. With others, draw up guest lists, invite guests, and track the invitations. Prepare table plans for discussion with host, print place cards and menus.
Ø Within the scope of the FCO guidance on use of residences, profile the Residence as a desirable venue for events, particularly with NGOs and business, which would include drawing up a list of potential contacts with the help of the CG’s office and the British Chamber representative, the British Council, once the list is agreed, making and building on these contacts, and acting on any proposals which arise from these.
Ø Manage and give guidance to such staff as are posted to the Residence.
Ø Keep a daily updated diary of upcoming events at the Residence and coordinate with High Commissioner’s PA to ensure they are aware of these.
Ø Regularly update inventories of works of art, silver and valuables, crockery, linen and office equipment. Ensure annual inventory is submitted on time.
Ø Be responsible for house guests, tracking arrival times and ensuring they are greeted, ensure transit flat being kept clean, and ready for use.
Ø Update guidance for the house in general, for guests
We encourage applications from suitably qualified people from any background. The British High Commission is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.
Ø All applicants must be legally able to work in South Africa with the correct visa/status/work permit, and be registered with SARS. Any staff recruited locally by the BHC in South Africa are subjected to Terms and Conditions of Service according to Local South African employment Law. Spouses/registered partners of UK Based Staff holding DIRCO issued ID cards are able to work within the BHC/BCG but their salary will be abated at the appropriate South African tax rates.
Ø Reference checking and security clearances will be conducted. Applicants will be required to submit proof of application for a Police Clearance Certificate and declare their criminal record, at interview.
Ø If you have not heard from us 2 weeks after the closing date, please consider your application unsuccessful. Note: Any questions you may have about this position will only be answered during interview, should you be invited.
Applicants should submit a short (1 page maximum) covering letter stating why they are a suitable candidate for the position along with a copy of their CV. Please also state where you saw the job advert. Internal applicants should complete a Bidding Form and submit this along with a copy of their most recent 24 months of appraisal evidence (i.e. two full appraisals, or however many abridged appraisals, minutes etc to make up two years’ worth of evidence) to the Assistant HR Manager by email
|Category:||Professional||Offer:||R 16 279.00 per month|