Committee Secretary Vacancy at Rand Water

Internal and External applications are invited from suitably qualified persons to fill the following vacancy in
the Group Secretariat Division at Rietvlei.

COMMITTEE SECRETARY
(HAYBAND –L)

OVERALL RESPONSIBILITY
To provide secretariat services and administrative support to all RW Governance Structures in line with
corporate governance standards and all other applicable legislative and statutory requirements.

 

PRIMARY DUTIES
 Prepare notices, agenda and meeting packs within the prescribed timelines
 Attend meetings, record and take minutes
 General office administration, planning and coordination
 Circulate minutes and communicate resolutions
 Collate and follow up on reports, submissions and meeting documentation for compilation of the Board pack
 Arrange delivery and ensure timely distribution of meeting documentation
 Book the meeting venue, catering and assist with travel bookings
 Maintenance of board documents, record keeping and ensuring that documents are readily available
 Ensure that minutes are signed by the Chairperson and submitted to records department for safekeeping
 Maintain minute books and other statutory registers in accordance with the legal requirements and best governance practices
 Type documents, reports and letters for preparation of meetings
 Coordinate and facilitate completion of timesheets by Board members
 Maintain, update and upload information on the Board portal
 Ad hoc duties as required from time to time

 

JOB REQUIREMENTS 

 CIS/equivalent qualification in company secretariat
 2-3 years’ experience as a committee secretary/committee officer
 Proven customer orientation
 General administration and/or secretariat experience
 MS Office Suite
 Willingness to work irregular hours as and when required

 

COMPETENCY PROFILE
KNOWLEDGE SKILLS BEHAVIOUR
 General administration experience
 Public sector governance and compliance (added advantage)
 Corporate governance principles and compliance
 Knowledge of PFMA and/or applicable legislation
 Knowledge of Water Services Act and Companies Act
 High level minute taking capabilities
 Telephone etiquette
 Good command of English
 Good interpersonal skills
 Information management and monitoring
 Planning and organising skills
 High business acumen
 Ability to interact at senior level
 Maintain confidentiality
 Retain professional image at all times
 Integrity and honesty
 Ability to work independently and in a team
 Dealing with unrealistic demands
 Customer service orientation
 Quality orientation
 Deadline driven
 Ability to work under pressure
 Attention to detail

An assessment might be conducted to test the competency level of the candidates

In evaluating prospective applicants and making the final selection, consideration will be given to
achieving Rand Water’s Employment Equity Objectives.

Should you not receive correspondence from Rand Water within 30 days from the closing date,
please accept that your application has been unsuccessful

APPLICATIONS MUST BE SUBMITTED TO HUMAN RESOURCES – RIETVLEI
E-MAIL: [email protected]
CLOSING DATE: 22 April 2014
NOTICE NUMBER: 3396