Department of Environmental Affairs: Office Administrator I: Law Reform and Appeals - Jobs in South Africa

Department of Environmental Affairs: Office Administrator I: Law Reform and Appeals

Posted on :

5 Dec, 2013

Category :

Environmental Jobs in South Africa, Government Jobs in South Africa

Office Administrator I: Law Reform and Appeals

Salary: R138 345 (Total package R 211 779 per annum)
Centre: Cape Town
Requirements:
• A Senior Certificate / Grade 12 with relevant experience in Administrative functions
in an office environment;
• Exposure to or experience on any document management system (electronic and
manual). A clearly demonstrable ability to compile meeting minutes, basic
correspondence and other documents independently is a key function of this post.
Reception experience is also necessary;
• Computer literacy, especially a good command in use of Microsoft Word, Excel,
PowerPoint and Microsoft Outlook/Novell GroupWise;
• A basic understanding of governments procurement processes and rules including
economic empowerment;
• Applicants should be able to type and format documents (At least in Word, Excel and
PowerPoint) and must demonstrate basic numeracy skills;
• The Legal Services unit requires a person who has initiative (‘self-starter’), sound
organisational and planning skills;
• Exposure to running of meetings will also be considered an advantage. Good
telephone etiquette is an additional essential requirement;
• The ability to work under pressure at times;
• Good interpersonal and communication skills are essential.
Duties:
• The appointed candidate shall perform the following duties for the Directorate: Law
Reform & Appeals which include: Reception services for the Law Reform & Appeals
unit (“the unit”);
• Manual and electronic filing for the unit; Manage and continuously update the
electronic document management system and electronic register; Do travel
arrangements for the unit; Procure goods and services for the unit;
• Manage legal resources, reference books etc.;
• Control assets of the unit; Identify budget needs of the unit and manage monthly budget reports and expenditure;
• Document management including photocopying, faxing, binding, preparation of documents for meetings, workshops etc.;
• Organise and set up meetings, conferences and workshops, including dissemination of agendas and coordinating dates and attendance, catering and venue bookings and equipment etc.;
• Take minutes at meetings; Draft administrative documents such as procurement memos;
• Manage the diary and filing of the Director; Prepare and process S&T, cell phone etc.
claims for the unit.

 

How to Apply

  • All applications must be submitted on a Z83 [PDF] form accompanied by certified copies of qualifications, identity document (ID) as well as a comprehensive curriculum vitae (CV) in order to be considered.
  • Applications available at the:
    • Pretoria centre should be forwarded to the Director-General, Department of Environmental Affairs, Private Bag X447, Pretoria 0001, or hand-delivered to: 315 Pretorius Street, cnr Pretorius and Lilian Ngoyi Streets (previously known as Van der Walt Street), Fedsure Forum Building, 1st Floor, Room 106, Information Centre, North Tower.
    • Cape Town centre should be forwaded to the Director-General, Department of Environmental Affairs, Private Bag X4390 Cape Town 8000, or hand-delivered to 14 Loop Street, Cape Town 8000
  • Consideration will be given to applicants who meet the minimum requirements of advertised posts.
  • Please note that it is the responsibility of applicants to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
  • If you have not been contacted within three months after the closing date of this advertisement, please accept that your application was unsuccessful.
  • The department reserves the right not to make an appointment.
  • People with disabilities are encouraged to apply
  • The short-listed candidates will be subject to screening and security vetting to determine the suitability of a person for employment.
  • Senior Management candidates to be subjected to competency assessment, signing of an employment contract and performance agreement.

 

 

Enquiries: Adv. Radia Razack, Tel: (021) 819 2426

For Attention: Human Resources Management

Closing Date: 6 December 2013

 

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