Posted on :
18 Sep, 2014
18 Sep, 2014
(1 Post Chief Directorate: Human Resources and Facilities Management: REF. DPSA/0025)
(1 Post Chief Directorate: Integrated Access Mechanisms: REF. DPSA/0026)
(1 Post Chief Directorate: Organisational Design and Macro Organising: REF. DPSA/0027)
(1 Post Chief Directorate: Human Resource and Development: REF. DPSA/0028)
PURPOSE: The Department of Public Service and Administration is looking for a reliable, hardworking person to provide secretarial and general administrative support to Directors/ Chief Directors within the department.
SALARY : R148 584 per annum, Annual progression up to a maximum salary of R175 023 per annum is possible subject to satisfactory performance.
REQUIREMENTS : Senior Certificate (or equivalent) and a post Matric qualification in general Office administration or equivalent qualification at NQF level 5.
Knowledge of and experience in all aspects of Office administration, organization and management. Ability to communicate across level, ranks and with external stakeholders.
Excellent interpersonal skills and ability to work in a team with a strong Batho Pele orientation. Ability to work under pressure and within tight deadlines.
Good verbal and written communication and the ability to communicate across levels and ranks. Excellent knowledge of MS word, PowerPoint, Excel and other software packages. Ability to handle multiple tasks and manage time well
DUTIES : The incumbent will fulfill all secretarial tasks, namely: General Office Management. Arranging meetings and taking minutes. Managing the Chief Director and/or Directors’ diaries and telephone calls.
Managing travel arrangements, processing claims. Managing and maintaining an internal filling system. Assisting the Responsibility manager in managing the budget by consolidating budgetary processes.
Managing the stationery of the directorate. Responding to office queries telephonically and by mail.
ENQUIRIES : Ms. N Mohanwe, tel. (012) 336 1104
NOTE : Identified candidates may be required to complete one or more tests/ exercises
APPLICATIONS : Applications must be sent to the Head of HR: Private Bag X916, Pretoria, 0001 or deliver, between 07:00am and 17:00pm daily to 116 Johannes Ramokhoase (Proes) Street, Batho Pele House, Pretoria for the attention of Thabang Ntsiko. Please note that no faxed or e-mailed applications will be accepted.
CLOSING DATE : Monday, 29 September 2014
NOTE : The successful candidate will have to sign an annual performance agreement and will be required to undergo a security clearance. Note: Applications must be submitted on form Z.83 accompanied by copies of qualification(s), Identity Document (certified in the past 12 months.) Proof of citizenship if not RSA citizen, a comprehensive CV, indicating three reference persons with the following information: name and contact numbers an indication of the capacity in which the reference is known to the candidate. Reference checks will be done during the selection process. Note: Failure to submit these copies will result in the application not being considered. Note that correspondence will only be conducted with the short-listed candidates. If you have not been contacted within three (3) months of the closing date of the advertisement, please accept that your application was unsuccessful. Applicants must note that further checks will be conducted once they are short-listed and that their appointment is subject to positive outcomes on these checks, which include security clearance, security vetting, qualification verification and criminal records.