Finance Admin Jobs at SGS

Reporting to

Operations Manager: SSC

Specific responsibilities

The drafting and maintenance of an Income/Expense Plan together with the Business Manager: SSC and Operations Manager: SSC, for the SSC Division based on the budget, company register and diary;
 Invoice clients within 5 days of completion of the service in the month in which audits and training occurred in accordance with the diary after confirming with the relevant Administrators that such services did indeed take place;
 Invoicing is done in accordance with contractual arrangements including annual incremental increase and price lists, where applicable.
 The Financial Administrator has overall responsibility for the following :
o Debtors control;
o Placement of orders;
o Processing of credit notes (divisional interface);
o Liaison with the financial department;
o Daily invoicing and production and processing thereof;
o Profitability analysis as per plan;
o Monthly forecast (to be updated weekly) and Rolling revenue forecasts at least a quarter in advance;
o Assisting auditors and trainers with travel and accommodation arrangements and payments;
o Provisions regarding direct expenses related to audit and training activities which will at least include royalties, sub-contractor fees, associated travel and subsistence, desk studies, reporting etc.;
o Preparation of purchase orders before training, audit or any other sector activities are conducted;
o Up-keeping and maintenance of financial records;
o React promptly to client enquiries and ensure service excellence;
o Recommend payment of sub-contractor invoices and other expenses to the Operations Manager ensuring compliance with the Company’s set limits of authority. All invoices for payment, or RFI’s, should be received along with audit report packs from sub-contractors;
o Ensure that payment is only processed if a purchase order exists.
 All complaints, compliments or irregularities are logged and reported to the Certification / Operations Manager;
Operations Manager: SSC
Financial Administrator
OI-L4-111-ZA-SSC-JD-004 REV. 1 03/2013 PAGE 2 OF 2
This is an uncontrolled copy when printed.
It is the responsibility of the copy holder to maintain up-to-date revisions & remove/destroy obsolete documents,
as per that approved in the OIMS database.
 Adhere to SGS policies, procedures as well as any other instruction either verbal or in writing to yourself;
 Ensure good level of internal controls within the division and provide inputs into the drafting of relevant procedures or improvement of existing procedures and controls etc to regulate productive and efficient service delivery and financial control;
 Regularly interact with clients to establish and ascertain their needs;
 Monthly forward provisions for revenue as well as costs to the Financial Division and provide the Business Manager and Certification / Operations Manager with the required management report (revenue, expense, LC forecast), for the SSC division;
 Controlling and documenting petty cash;
 Adhere to all quality and safety requirements of the SGS management system;
 Perform any other reasonable tasks as assigned by direct line manager.

● Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection, and report the situation to higher authority to take action to address the hazard.
● Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action to address the issue.
● Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.

Profile

In conjunction with the business strategy set by the SSC Business Manager and respective Operations Manager, provide a financial administrative service for the SSC division and its customers in accordance with the SGS Group Finance policies, SSC QMS and also GSP and GPP business procedures, including the processing and servicing of all debtors and creditors.

Skills

5.1. EDUCATION
 Applicable Tertiary qualification (financial/administrative);
 Languages: Proficiency in English & Afrikaans (Read, Speak, Write);
 Any other languages an added advantage.

5.2. EXPERIENCE
 Drivers license;
 Typing Skills;
 Computer literacy;
 Basic calculation capability;
 5 years financial /administrative experience;
 Experience of working in a small team environment;
● Client and supplier liaison experience.

5.3. COMPETENCIES
 Attention to detail
 Organizational and record-keeping skills
 Customer focus and service orientation
 Basic budget comprehension
 Administrative skills
 Inter personal skills
 Basic administrative and communicative PC skills.
 Windows package and email proficiency.

Industry or Theme: Mining

Reference Number: SA00792

Click here to apply online

Closing Date: 29.11.2013 00:00:00