Head of Admin Services at Rand Water

Internal and External applications are invited from suitably qualified persons to fill the following
vacancy in the Group Secretariat Department at Rietvlei.

HEAD ADMINISTRATION SERVICES
(HAYBAND-M)

OVERALL RESPONSIBILITY

To provide support to the Group Company Secretary and the secretariat department with the
overall strategy, manage all administrative activities related to the development and
implementation of Group Secretariat’s objectives.

 

PRIMARY DUTIES
 Provide office and administration support including all logistical arrangements relating to meetings and departmental events
 Provide support to the office of the Group Company Secretary, the group secretariat department and liaise with the departmental managers as and when required
 Ensure that the departmental targets and deadlines are met
 Assist with the planning for the corporate and departmental activities in line with the directives
 Assist with monitoring and management of the departmental budget and provide reports
 Assist with the compilation of the annual work plan, board developmental plan, arrangement of board inductions, review of board policies and the governance framework
 Ensure compliance with the applicable legislation and the governance standards within the organization
 Develop and recommend administrative processes and procedures to ensure efficiency
 Ensure that the business complies with secretariat guidelines for reports, corporate calendar and any other requirements
 Attending meetings and record the proceedings, draft minutes and responsibility matrix, extracts and resolutions
 Maintain and update the Board Portal [web based communication site for Board members]
 Compile management reports and departmental presentations
 Maintain minute books and other statutory documents in accordance with the legislative requirements and best governance practices
 Manage team performance and assist with the compilation of the departmental training development plan

 

JOB REQUIREMENTS 

 CIS or appropriate Bachelor’s degree
 5 years general administration experience
 2-3 years secretariat experience (Board and Board Subcommittee level)
 Proven customer service orientation
 Advanced MS Office suite
 Willingness to work irregular hours as and when required

 

COMPETENCY PROFILE
KNOWLEDGE SKILLS BEHAVIOUR
 Understanding of statutory requirement in terms of the Companies Act
 Practical knowledge and understanding of the requirements of PFMA, Water Services Act, Companies Act and any other applicable legislation
 High level of minute taking
 Understanding of public sector and corporate governance
 Advanced MS Office Suite
 Good command of English
 Good interpersonal skills
 Information management and monitoring
 Planning and organising skills
 Telephone etiquette and high business acumen
 Ability to interact at senior level
 Facilitation and presentation skills
 Leadership and negotiation skills
 Maintain confidentiality
 Retain professional image at all times
 Integrity
 Honesty
 Ability to work independently and in a team
 Dealing with unrealistic demands
 Customer service orientation
 Quality orientation
 Proactive
 Self starter
 Deadline driven
 Ability to work under pressure
 Attention to detail

An assessment might be conducted to test the competency level of the candidates.

In evaluation prospective applicants and making the final selection, consideration will be given to
achieving Rand Water’s Employment Equity Objectives.

Should you not receive correspondence from Rand Water within 30 days from the closing date,
please accept that your application has been unsuccessful

APPLICATIONS MUST BE SUBMITTED TO HUMAN RESOURCES – RIETVLEI

E-MAIL: [email protected]

CLOSING DATE: 22 April 2014
NOTICE NUMBER: 3398