HR Benefits Graduate Administrator at Ernst & Young

Job Purpose

Responsible for all administration and providing support to Benefits Manager, organising and managing various initiatives

DESCRIPTION/ ACTIVITIES

The candidate will be responsible for all Administration and providing Secretarial support to the Benefits Manager – national basis.

The candidate will provide the following administrative and secretarial support:

· Prepare and/or type reports, contracts, presentations and other correspondence, as requested, ensuring that all correspondence is dealt with in a professional manner;

· Arranging, facilitation and coordination internal events ie. National long service, national secretaries’ day, health days, World Aids Day, Parenting network forums, etc.

· Liaise with BU HR in terms of statistics for secretaries’ day; long service recipients – ensure budget/cost containment

· Setting up Trustees’ Meetings, liaising with Trustees directly, attending Provident fund administration meetings and monitoring of monthly report

· Answer when the Benefits Manager is not available and screen telephone calls in a professional manner and attend to queries timeously. Be able to direct queries, client calls, etc. to the correct individual.

· Book conference, training and other meetings rooms as required for both internal and external meetings;

· Arrange and confirm all catering & stationery requirements for meetings;

· Book & confirm all travel arrangements, ensuring that visa and all other travel requirements are met;

· Effectively manage day to day activities and expectations of external service providers

· Take messages and assist where able to

· Provide secretarial support in respect of typing, collating of spreadsheets, filing

· Daily routine matters to be monitored and managed iro various service providers

· Manage disability claimants and simultaneously liaise with payroll/insurer and broker

· Source relevant information iro various indicatives and benefits

· Management of the Wellness Centre and providers – coordination of timetable

· Ensure CBS – Benefits Database continuously updated with relevant information ie. Fund fact sheets and relevant information

· Ensure monthly Induction presentation updated accordingly

· Ensure Starter and Exit packs are up to date with relevant benefit information; providing instructions and guidance to People Services

· Overall management of Risk Benefits together with the broker; ensuring Risk policies are in line with daily operations

· Management of staff and partner year end benefit revision

· Management of new intake benefit presentations and medical aid year end revision

· Manage retirement planning together with BU HR

· Manage the day to day running of the homework centre, maintain monthly attendance register and arrange and facilitate the end of year Childrens’ holiday club

· Payment of invoices – monthly ICAS & Ad hoc

Minimum Formal Qualifications

Matric, Relevant Degree

Minimum Job Experience

At least 2 years

General Competencies

· Good Relationship skills

· Energetic

· Ability to work overtime if necessary

· Proactive

· Diligence

· Ability to be creative and bring new ideas to the role and function

· Right attitude

· Ability to monitor outstanding items and ensure closure.

· Good communication skills and ability to interact with all levels within the organisation.

· Ability to take initiative

· At least 1-2 years working experience in a corporate environment.

· Good administrative and organisational skills

· Be pro-active and able to use discretion and initiative

· Emotional intelligence

· Ability to interact with people, specifically beneficiaries of deceased and conduct investigations wrt distribution of death benefits.

· Ability to work under pressure and assist with crisis management.

Technical Knowledge & Skills

Ability to work on Microsoft office programmes and Outlook

Click here to apply online

HR Benefits Graduate Administrator at Ernst & Young

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