Marketing and Events Co-Ordinator at British High Commission

UK Trade & Investment is the Government Department that helps UK-based companies succeed in the global economy and assists overseas companies to bring their high-quality investment to the UK.

The candidate would be part of the Strategy, Marketing & Events Team responsible for delivering UKTI South Africa’s events programme, marketing, communications and other activities of this team and possibly

 

Minimum Requirements:

– Business & customer awareness skills – basic understanding of the key drivers for business success and the need to provide customer satisfaction
– High degree of self motivation and excellent organisational skills
– An excellent command of written and spoken English, including the ability to engage with business people
– Strong interpersonal skills, and an ability to work as a team player
– Fully conversant with the latest Microsoft packages including Outlook, Word, Excel and PowerPoint
– Own vehicle and a valid driver’s license are essential
– Previous project and event management/marketing experience is also desirable

Essential on arrival in Dept/Post: IT competency, basic marketing knowledge/understanding, understanding of basic business
Useful or training/guidance given once in job: Various marketing, events and other recording tools used within the team, overview of organisational structure (including complete job notes) and induction programmes.
Job Specification

BRITISH HIGH COMMISSION
OFFICE NOTICE NO -53/14
POSITION : MARKETING & EVENTS CO-ORDINATOR
SECTION : UKTI, JOHANNESBURG
GRADE : A2 (L)
LINE MANAGER : CAROLINE MCGILL
POSITION TYPE : FULL TIME, PERMANENT
SALARY : R 10 948.00 PER MONTH PAID 13 TIMES A YEAR
A vacancy has arisen for the position of Marketing & Events Co-Ordinator in Johannesburg. See the attached Job Specification Form for further details.

Diversity

We encourage applications from suitably qualified people from any background. The British High Commission is an equal opportunities employer and does not discriminate on grounds of ethnic origin, race, religious beliefs, age, disability, gender or sexual orientation.

 

Main purpose of job:

UK Trade & Investment is the Government Department that helps UK-based companies succeed in the global economy and assists overseas companies to bring their high-quality investment to the UK.

The candidate would be part of the Strategy, Marketing & Events Team responsible for delivering UKTI South Africa’s events programme, marketing, communications and other activities of this team and possibly the wider team.

A breakdown of the main duties and responsibilities, and the percentage of time occupy:
Type of work Duties & responsibilities % of time

Event Management The incumbent will be responsible for co-ordinating all aspects of events including, but not limited to: monitoring or creating checklists, the management & creation of guest lists & invitation design & despatch, booking of suppliers from the preferred list, set up and breakdown of events, selecting appropriate branding, sourcing additional suppliers for any special requests, making follow up calls for events when required, managing the running of events, pre-, on the day (often outside normal working hours) and post, greeting and directing guests, producing name badges/place cards etc, paying suppliers.
30%
Marketing support This will involve carrying out duties & activities such as advertising, communications, sourcing and storing information, and social/digital media under direction but at times independently.
40%
Marketing Collateral co-ordination
Responsible for co-ordinating all marketing material (banners, corporate gifts, publications etc) for UKTI SA’s collection and for all events & relevant meetings/occasions, and the logistics thereof. The keeping of an accurate record of all stock and replenishment will be required.
10%
Admin Support
This includes but is not limited to: information from the commercial team on upcoming events and identified business opportunities will need to be collated and shared with the wider team. Uploading business opportunities, events etc onto the website with 100% accuracy. Maintaining & loading of records of all activities including Social Media activity on the various platforms & attendance at events etc. General office support is also required with regards to stationery, subscriptions, logistics and other such functions.
Attending and participating in meetings and other UKTI/HMG Family activities.
Assisting the Head and Manager of this team as required.
15%
Invoicing & Payments This role will include supplier documentation, handling requisitions & receipts for marketing & events functions and/or as relevant.
5%

Line Managers and Incumbents: Please give a brief description of the job. Please include any developmental opportunities it offers.

There is wide scope for the incumbent across many key areas of UKTI and the wider mission’s operation from marketing, events, to budgeting and minor finance management.

It will afford the incumbent the opportunity to make use of or develop basic creative skills and involvement in areas of design in corporate, office and other promotional material. Also to work on leading brands and branding.

The job requires excellent organisational skills and attention to detail (both of which are key to the job as is multitasking and job ownership). Good interpersonal & communication skills are essential for interfacing with all levels within the team, and with clients, suppliers and wider UK family. Information sharing is important, and strong working relationships will ensure success in this area and offer opportunities to use these skills and grow in confidence.
Understanding of the marketing mix, and in particular Social Media, would be essential to add real value to the team and exposure to marketing teams in the UK and elsewhere and will also provide development opportunities. Knowledge or a willingness to learn quickly in widening knowledge of the operation and all its functions is essential to provide the right support.
The position would suit an individual with relevant business and commercial development experience and include a good level of organisational and team skills, excellent communication, event and activity management, problem solving and judgement skills and effective time and self management. The candidate would need to use initiative to prioritise and deliver to deadline, and have the confidence to work autonomously but also as part of the Marketing & wider team/s. Integrity, accountability, team spirit and ability to take responsibility are key attributes. Excellent presentation and writing skills are essential. The candidate will be encouraged to think beyond their daily tasks, although these are essential to the operation so would consistently need to be delivered to a high standard.
1.Key competences required for the job (the four most important):
Essential
Microsoft Office Suite (especially Excel)
Attention to Detail
Organised
Ability to multi-task

 

Minimum Requirements:

– Business & customer awareness skills – basic understanding of the key drivers for business success and the need to provide customer satisfaction
– High degree of self motivation and excellent organisational skills
– An excellent command of written and spoken English, including the ability to engage with business people
– Strong interpersonal skills, and an ability to work as a team player
– Fully conversant with the latest Microsoft packages including Outlook, Word, Excel and PowerPoint
– Own vehicle and a valid driver’s license are essential
– Previous project and event management/marketing experience is also desirable

2. Specific specialised knowledge, qualifications or experience required for this job. Please type in the box below those skills from the drop down list that are appropriate, expanding as necessary.
Essential on arrival in Dept/Post: IT competency, basic marketing knowledge/understanding, understanding of basic business
Useful or training/guidance given once in job: Various marketing, events and other recording tools used within the team, overview of organisational structure (including complete job notes) and induction programmes.

3. Other job-related or local special factors not mentioned above, including any requirement for special security clearances:
Security Clearance Level required: Basic for official use
4. Training requirements and level needed:
Useful
Relevant working experience and/or a relevant degree/diploma
5. The vast majority of home jobs are suitable for job-share or flexible working. Describe here how such arrangements could work for this position. Where this is not possible, clear and robust justification must be provided
This will depend on suitability within the team, structures, access to internet etc but the possibility could be explored.
NOTE:

 All applicants must be legally able to work in South Africa with the correct visa/status/work permit, and be registered with SARS. Any staffs recruited locally by the BHC in South Africa are subjected to Terms and Conditions of Service according to Local South African employment Law. Spouses/registered partners of UK Based Staff holding DIRCO issued ID cards are able to work within the BHC/BCG but their salary will be abated at the appropriate South African tax rates.
 Reference checking and security clearances will be conducted. Applicants will be required to submit proof of application for a Police Clearance Certificate and declare their criminal record, at interview.
 If you have not heard from us 2 weeks after the closing date, please consider your application unsuccessful. Note: Any questions you may have about this position will only be answered during interview, should you be invited.

 

To Apply

Applicants should submit a short (1 page maximum) covering letter stating why they are a suitable candidate for the position along with a copy of their CV. Please also state where you saw the job advert. Internal applicants should complete a Bidding Form and submit this along with a copy of their most recent 24 months of appraisal evidence (i.e. two full appraisals, or however many abridged appraisals, minutes etc to make up two years’ worth of evidence) to the Assistant HR Manager by email:

Click here to apply online

The closing date is 2 August 2014 and no further applications will be accepted after that date. Please quote the Vacancy Notice No: 53/14

Specific specialised knowledge, qualifications or experience required for this job. Please type in the box below those skills from the drop down list that are appropriate, expanding as necessary.
Essential on arrival in Dept/Post: IT competency, basic marketing knowledge/understanding, understanding of basic business
Useful or training/guidance given once in job: Various marketing, events and other recording tools used within the team, overview of organisational structure (including complete job notes) and induction programmes.