Office Administrator Vacancy

Employer: Xebec Human Capital PTY LTD
They have an exciting opportunity for a highly dynamic and professional Office Administrator to manage their front-off house and take care of the office administrative duties in the company. The role is very important to our client as they are a close-knit, vibrant team of people who seeks someone to represent the company in every interaction with their employees, clients and visitors.

Minimum Requirements:

• Have prior experience in a similar role

• Grade 12 as well as a communications/administration orientated qualification (eg. Diploma/certificate in communications/personal assistant/secretarial/business computing, etc.)

• Driver’s licence, as well as your own and reliable transport

The potential candidate should be:

• Professional

• Efficient

• Friendly

• Independent and adaptable

Reports directly to: Chief Financial Officer of the company

Type of position: Permanent

Location: Century City, Cape Town

Start Date: ASAP

Key duties and responsibilities:

Reception and Office Administration         

• Receiving visitors to the reception area and directing them to the appropriate  employee

• Answering the telephone professionally

• Assisting with coordinating and arranging of events

• Assisting with facility maintenance and escalating any maintenance requests

• Coordinating and making of travel arrangements

• Controlling the effective and correct issuing of consumables and ensuring that shrinkage or misuse is reduced to its lowest possible level

• Maintain and ensure that shopping and stationery order remain within budget

• Liaise with facility vendors

• Managing facilities employees

• ESS Leave Impersonator for Western Cape domestic

• Other ad hoc duties: post collection, grocery shopping, birthday/voucher card management

Security         

• Arrange access to building premises for new employees based at head office

• Arrange withdrawal from all access for employees exiting the company’s  employ

• Liaise with security vendors for installations, upgrades, reporting and repairs

• Ensure that accurate filing of all employee access is maintained

• Security standby for after-hours security incidents

• Maintenance of office incident report

• Overall responsibility for security arrangements (i.e. maintenance, standby, tags and keys)

Event Management/ Company-wide Communications   

• Coordinate the distribution of company-wide communications included but not limited to newsletters, birthdays etc.

• Coordinate arrangements and communications for workshops, YE Function and any other internal social forums

Health and Safety Coordination     

• Assisting the CFO in ensuring that the Company complies with the necessary legislative requirements of the prevailing Health and Safety Act by advising and coordinating the necessary safety structures, committees and meetings

• Ensuring that safety incidents and non-compliances are reported on and handled appropriately

Apply before Tuesday, March 31, 2015Companies may expire jobs at their own discretion.