Performance Monitoring Department – Senior Secretary

REF NO: 153/2013
SALARY : R170 799.00 – R201 195.00 per annum (Salary level 7)
CENTRE : Pretoria

REQUIREMENTS : Applicants must possess a minimum qualification of Grade 12, certificate in computer
literacy and at least 2 years’ experience in Office Management environment. A
Diploma/Degree in Office/Public Management or related field is recommended. Good
planning and organizing skills. Good written and verbal communication and
interpersonal skills. Possess good computer literacy and skills to operate Microsoft
Office suites (Word, PowerPoint, Excellence, Outlook, and Internet) and other office
equipment’s. Possess knowledge of documents management, tracking and filing
systems. Be willing to work long hours (when required) and to be subjected to
security clearance and vetting

DUTIES : Successful candidate will be rendering clerical, secretarial, administrative and
logistical support to the Director General which include handling of correspondence
(incoming and outgoing documents), diary management, arranging meetings, and
workshops and provide administrative support. Track submissions. Draft
correspondence and maintain registers. Handle all logistical arrangements. Liaise
with external stakeholders. Maintain a correct filing system. Receive and assist
visitors and guest in a professional manner. Taking of minutes and manage
correspondence by receiving and distributing documents. Handle/ direct enquiries.
Remain up to date with regards to prescripts/policies and procedures applicable to
work terrain to ensure efficient and effective support to the office of the Director
General.

ENQUIRIES : Ms C Mangwane, 012 312 0014

APPLICATIONS : Applications must be sent to: The Department of Performance Monitoring and
Evaluation, attention Ms W Oosthuizen, by mail to Private Bag X944, PRETORIA,
0001 or hand delivered at Union Buildings, Main Entrance, Government Avenue,
Pretoria. WEBSITE: www.thepresidency-dpme.gov.za

CLOSING DATE : 30 August 2013 @ 16h30

NOTE : The relevant reference number must be quoted on all applications. The successful
candidate will have to sign an annual performance agreement and will be required to
undergo a security clearance. Applications must be submitted on form Z.83
accompanied by copies of qualification(s), Identity Document (certified in the past 12
months.) Proof of citizenship if not RSA citizen, a comprehensive CV, indicating three
reference persons with the following information: name and contact numbers  an
indication of the capacity in which the reference is known to the candidate.
Reference checks will be done during the selection process. Note: failure to submit
these copies will result in the application not being considered. Note that
correspondence will only be conducted with the short-listed candidates. If you have
not been contacted within three (3) months of the closing date of the advertisement,
please accept that your application was unsuccessful. Applicants must note that
further checks will be conducted once they are short-listed and that their appointment
is subject to positive outcomes on these checks, which include security clearance,
security vetting, qualification verification and criminal records. For salary levels 11 to
15, the inclusive remuneration package consists of a basic salary, the state’s
contribution to the Government Employees Pension Fund and a flexible portion in
terms of applicable rules.