Personal Assistant Neded at Department of Social Development x 4 Positions

PERSONAL ASSISTANT REF NO: SD/2014/29
Directorate: Corporate Services (1 POST) Legal Services (1 POST) Strategic
Planning (1 POST) Information Communication Technology (1 POST)
Re-Advert: Kindly note that Post 38/151 the salary is amended to R183 438 per
annum and not as advertised in circular 38.

SALARY : R 183 438 per annum (plus benefits)

CENTRE : Head Office

 

REQUIREMENTS : Formal qualification in Office Administration or Senior Certificate with 2 years’
experience in general administration or PA/secretary environment in the Public
Service. Knowledge and understanding of Departmental and general
administrative procedures, processes and systems.

Computer literacy (Microsoft Word, Excel, Outlook and PowerPoint, Project Office) is essential. Skills and
Competencies Proven Planning and organizing, communication, coordination,
administrative, interpersonal, report writing and minute taking skills.

 

DUTIES : Administration support to the Directors or Directors within the Department of
Social Development. Maintain a filling system to file and retrieve documentation.
Handling confidential documents. Operate standard office equipment (Fax,
Photocopying machine and telephone).

Type correspondence such as reports, submissions and letters. Receiving the Manager’s visitors. Attend to telephone
calls and messages and referring appropriately where required. Liaise on behalf of
the Chief Director/Director with departmental officials, other government
departments, stakeholders and the public. Manage the diary, coordinate meetings,
workshops conferences and perform administrative tasks such as taking minutes
and arranging / serving refreshments.

Make official travel arrangements and the processing of subsistence and travel claims and reconciliation timeously. Coordinate
special project/activities for/on behalf of the Chief Director/Director.
Quality assure all submitted data against set criteria and standards.

ENQUIRIES : Evelyn Choshi Tel: 011 355 7700

 

APPLICATIONS : Please forward applications, quoting the relevant reference number to – The
Gauteng Department of Social Development, 69 Commissioner Street, Thusanong
Building, Johannesburg or posted to- Private Bag X35, Johannesburg, 2000

FOR ATTENTION : Ms E Choshi

CLOSING DATE : 13 October 2014

NOTE : NB: Please indicate on your application forms (Z83) which area you reside in so
that deployment, if possible, can happen in or close to areas that you reside in.
Note that there are a specific number of posts per region/ institution and
directorate. ERRORS & OMISSIONS EXPECTED: The department reserves the
right to fill or not to fill these position(s). Applications should be submitted on Z83
form obtainable at any Public Service Department, accompanied by a CV and
certified copies of qualifications, ID and Driving license Successful candidates will
have to undergo security vetting, screening and appointment is subject to
verification of qualifications. If you have not been contacted within 3 months after
the closing date of this advertisement, please accept that your application was
unsuccessful, as correspondence will be limited into shortlisted candidates only.
Any appointment outside the Public Service is subject to a Probation Period of 12
Months that can be extended.