Personal Assistant to the Deputy Director at DHET

Department of Higher Education and Training Vacancy

PERSONAL ASSISTANT TO THE DEPUTY DIRECTOR GENERAL REF NO: DHET 106/10/2014
Branch: Corporate Services
SALARY : R227 802 per annum
CENTRE : Pretoria

REQUIREMENTS : A relevant post grade 12 or NCV certificate, including computer training. A minimum of 3 years employment experience in rendering administrative and secretarial support, Good interpersonal and communication skills to interface with people from diverse backgrounds.

Reasonable experience in using computer applications Ms Word, Excel, PowerPoint and Outlook. Good organizational and basic events management skills. Ability to create and manage databases, presentations and financial matters will be added advantages.

DUTIES : Provide administrative support in the managers’ office. Manage and administer the managers’ diary and itinerary. Type and prepare all the necessary documentation for the manager. Ensure the safe keeping and filing of all documentation and records in the office of the manager in line with the relevant legislation and policies.

Ensure the smooth running of the managers’ office by handling all correspondence and queries requiring the attention of the manager. Respond to enquiries received from internal and external stakeholders. Obtain inputs, collates and compile reports, e.g. progress, monthly and management reports. Scrutinise routine submissions/reports and make notes and/or recommendations for the manager.

Respond to enquiries received from internal and external stakeholders. Clarify instructions and notes on behalf of the manager. Handle and manage cash flow in the office of the manager including petty cash. Perform routine duties in the office of the manager including telephone, travel arrangements, hotel bookings and arranging appointments and meetings with stakeholders. Interface with internal and external client.

ENQUIRIES : Mr D Sebela 012 312 5512

APPLICATIONS : Please Forward Your Application, Quoting The Reference Number To: The Director-General, Department Of Higher Education And Training, Private Bag X174, Pretoria, 0001 Or Hand Deliver To: 123 Francis Baard Street, (Old Name 123 Schoeman Street), Cnr Sophie De Bruyn & Francis Baard Street, (Old Name Cnr Schubart & Schoeman), Pretoria, Reception Area.

CLOSING DATE : 31 October 2014, applications received after the closing date or faxed applications will not be considered.

NOTE : Applications must be submitted on form Z83 obtainable from any public service department and must be accompanied by a comprehensive CV and certified copies of qualifications. The successful candidate will be subjected to a security clearance and verification of qualifications. Interviewed candidates will be subjected to a competency assessment where necessary. Correspondence will only be entered into with short-listed applicant. Interviewed candidates will be subjected to a competency assessment necessary