Secretary Job Opportunity at Department of Defence - Jobs in South Africa

Secretary Job Opportunity at Department of Defence

Posted on :

10 Nov, 2014

Category :

Administrative Jobs in South Africa

SECRETARY GR II REF NO: CSANDF/84/14
The post is advertised in the DOD, broader Public Service and Media (Flyers).
SALARY : Level 5 (R123 738 per annum).
CENTRE : Defence HQ, Armscor Building, Erasmuskloof, Pretoria.

 

REQUIREMENTS : Grade 12 and Secretarial Diploma. Previous working experience related to the post
will be an advantage. Special requirements (skills needed): Knowledge of MS Word,
Excel, PowerPoint, Intranet, Internet as well as Lotus Notes. Ability to communicate
effectively in English (written and verbal). Analytical and innovative thinking abilities
as well as problem solving skills. Excellent interpersonal skills. Sound organizational
skills. High level of reliability. Ability to act with tact and discretion. Ability to do
research and analyse documents and situations. Must be able to work before and
after hours.

 

DUTIES : Provide secretarial support service. Record appointments and events and manage the
Director’s diary. Receive telephone calls and refer to the correct role players.
Write/type documents, memorandums, letters and reports. Deal with classified
documents and files. Identify venues, invite role players, organize refreshments and
set up schedules for meetings and events. Prepare briefing and notes for the Director
as required. Operate office equipment. Keep updated with policy and procedures.
Scrutinise documents to determine actions/information and prioritise documents.
Record all minutes/ decisions and communicate to all relevant role players and make
follow-up on progress.

 

APPLICATIONS : Department of Defence, Private bag X414, Pretoria, 0001 or hand deliver to
Department of Defence HQ, Armscor Building, Cnr Nassob and Boeing Street,
Erasmuskloof, Pretoria.

ENQUIRIES : Maj J. Joki, (012) 355 6256/6042.

CLOSING DATE : 05 December 2014.

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