Secretary Vacancy at Eskom

Position : Secretary Secretarial X1(Internal)

Task Grade : T07

Area of Speacialization : Customer Networks Business

Department : SHEQ

Business Unit : Networks and Customer Service

Location : South Africa (Northern Cape)

Reference Number : Kimberley 49151544MH

Closing Date : 2014/03/18

 

Minimum Requirements
• Qualification:
• Secretarial Diploma
• Valid drivers license – (Code 08)

• Experience:
• 5 Years related experience

 

Skills and Competencies
• Reliable & honest
• Confidential
• Organizational skills
• Immaculate appearance
• Good communication skills
• Good telephone etiquette
• ability to take instructions and carry them out
• Ability to type speedily and accurately
• Computer literacy with relevant approved packages
• Sound Interpersonal skills
• Customer interface training
• Administrative skills
• Time Management

 

Key Responsibilities
• 1. Controlling access to middle management / executive by:35%
• 1.1. Acting as a first point of contact in the middle management /executive’s office for both internal and external clients.
• 1.2. Screening telephone calls, enquiries and requests, and handling them when appropriate;
• 1.3. Resolving and redirecting queries to relevant management staff in the lines of reporting and DOA
• 1.4. Meeting and greeting visitors to the middle manager’s / executive’s office at all levels of seniority.
• 1.5. Enforcing protocol where necessary inline with DOA
• 2. Documentation and office organisation by:20%
• 2.1. Analysing documentation and preparing for middle manager’s /executive’s meetings
• 2.2. Briefing the middle manager / executive of areas of importance ensuring the executive is well-prepared for meetings;
• 2.3. Following up on decisions affecting the middle manager / executive’s meetings including their implementation
• 2.4. Dealing with incoming email, faxes and post, often corresponding on behalf of the middle manager / executive
• 2.5. Devising and maintaining office systems, including data management, filing, etc.;
• 2.6. Organising and maintaining diaries and making appointments
• 2.7. Taking dictation and minutes in line with middle manager/executive’s requirements
• 2.8. Producing documents, briefing papers, reports and presentations
• 2.9. Organising and coordinating meetings and conferences
• 3. Supplier, Staff and Client Liaison by:20%
• 3.1. Liaising with clients, suppliers and other staff on matters affecting the middle manager’s / executive’s office;
• 3.2. Delegating work to staff in the middle manager’s / executive’s absence and following up on delegated work.
• 3.3. Arranging travel and accommodation and, occasionally, travelling with the middle manager / executive to take notes or dictation at meetings
• 3.4. Providing general assistance during presentations.
• 3.5. Setting up accommodation and entertainment arrangements for company visitors
•
• 4. Coaching and Training:15%
• 4.1. Providing training and coaching newly appointed and junior administrative support staff in the business
• 4.2. Liaising with relevant secretarial training institutions
• 4.3. Supervising junior administrative support staff on projects
•
• 5. Research and projects for the executive’s office by:10%
• 5.1. Peforming background research and preparing findings for presentation
• 5.2. Carrying out specific projects and research in line with middle manager’s / executive ‘s requirements
• 5.3. Monitoring the accounts and budgets for the middle manager / executive ‘s office;

 

Click here to apply online

If you have not been contacted within 28 days of the closing date of this advertisement, please accept that your application was unsuccessful.

Note that the appointment of the candidate is at Eskom’s sole discretion, taking into account factors that Eskom considers relevant including but not limited to Eskom’s employment equity policy. Eskom supports a smoke-free environment.