Senior Secretary Job Opportunity

DEPARTMENT OF SOCIAL DEVELOPMENT VACANCIES

SENIOR SECRETARY GRADE III
Directorate: Youth Development
SALARY : R 148 584 per annum
CENTRE : HSRC Building, Pretoria

 

REQUIREMENTS : A Grade 10 or equivalent Certificate PLUS extensive experience in the administrative/ secretarial field and/ or a Grade 12 or equivalent Certificate PLUS sufficient experience in the administrative/ secretarial field.

Knowledge of document tracking, storage and retrieval. Knowledge of diary management and filing systems. Knowledge of basic provisioning administration prescripts. Competencies needed: Planning and organising skills.

Communication (written and verbal) skills. Problem solving skills. Typing skills. Client orientation skills. Customer care skills. Ability to interpret directives. Telephone etiquette.

Computer literacy. Attributes: Friendly and trustworthy. Positive. Confidence. Adaptable. Self starter. Ability to work in a team and independently. Ability to work under pressure.

 

DUTIES : Provide secretarial services to senior manager. Answer the telephone, make telephone calls on behalf of the senior manager and canalise telephone calls to the relevant units. Receive clients or visitors. Arrange meetings, workshops and appointments and provide administrative support.

Manage the diary of the senior manager. Arrange journeys and accommodation and compile and submit subsistence and travel claims. Scan, manage and draft correspondence, documentation, supporting registers and filing. Manage and prioritise the emails and other correspondence of the senior manager.

Take notes, keep minutes of the meetings and do typing. Co-ordinate financial inputs as well as human resource management and human resource development matters. Act as Chief User Clerk.

ENQUIRIES : Mr ME Kganakga Tel: (012) 312 7959

 

APPLICATIONS : The Director General, Department of Social Development, Private Bag X901, Pretoria, 0001, Physical Address: HSRC Building, 134 Pretorius Street

FOR ATTENTION : Ms E de Waal
CLOSING DATE : 31 October 2014
NOTE : A curriculum vitae with a detailed description of duties, the names of two referees, certified copies of qualifications and identity document must accompany your signed application for employment (Z83). Shortlisted candidates for SMS posts will be required to undergo competency assessment. The successful candidate will sign an annual performance agreement, complete a financial disclosure form and also be required to undergo a security clearance. If the candidate is applying for an OSD post, certificates of service must be attached to the CV. No faxed or e-mailed applications will be considered.

It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Failure to submit the requested documents will result in your application not being considered. Personnel suitability checks will be conducted on short listed candidates and the appointment is subject to positive outcomes of the checks. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three months after the closing date of this advertisement, please accept that your application was unsuccessful. “The Department of Social Development supports persons with disabilities”