Supply Chain Vacancies: Executive PA – Unilever South Africa

• · Telephone Management
• · Diary / Calendar management
• · Meeting co-ordination
• · Stationary management
• · Conferencing e.g. venue co-ordination, invites, accommodation, transport arrangements
• · Post and Courier: sending, receiving and distributing of mail
• · Meeting scheduling: prepare meeting documentation and arrange catering
• · Minute taking and correspondence of relevant meetings
• · Travel: Arrange local/international travel logistics, assist with relevant applications and documentation – passports, visa’s, verify health requirements of destination e.g. vaccines
• · Office environment: maintain office equipment, and arrange for cleaning with Drake & Skull
• · Expense claims: compile and process
• · SAP: create purchasing orders / GRNs
• · Capture team sick leave (Head office only)
• · FRC meeting management: logistics and co-ordination
• · Management of docufile: request and sign for necessary files
• · Trigger MLJ (Mover/Leaver/Joiner) process
• · Co-ordination and collection of money for gift / team functions

Competencies

• · Attention to detail
• · Customer mindset
• · Good communication skills – verbal and written
• · Planning and organizational skills
• · Building and managing key relationships with internal and external stakeholders

General

• · Adhoc projects
• · Annual departmental project / function work may be required e.g. Plan Year end function

• – Matric
• – National Diploma in Business Administration, Secretarial Studies or similar.
• – 3 – 4 years experience within a similar role.