The Presidency Internship Programme 2013/2014: Massive Recruitment

The Presidency is offering internship opportunities to provide South African graduates and undergraduates with the opportunity to gain workplace experience in the field of work that they have studied. Below are the areas where interns are required:

Business Units	Field of Study	Division (x#)	Duties	Ref No
The Ministry for Performance Monitoring & Evaluation	National Diploma/degree in Public Administration/Management (knowledge of Performance Monitoring and Evaluation will be an added advantage)	Minister’s Private Office (x1)	• Assist with updating the expenditure tracking documents for the Ministry • Make travel arrangements for all Ministry staff • Prepare for meetings and arrange all related logistics • Assist with taking minutes as and when required • Type, photocopy, fax and scan documents	93565/1
The Ministry for Performance Monitoring & Evaluation	National Diploma/degree in Youth Development	Youth Desk (x1)	Provide general administrative support to the Unit, inter alia making travel arrangements, typing, photocopying, faxing, filing of documents, ordering stationery, organising meetings, taking minutes, liaising with stakeholders and drafting letters	93565/2
Private Office of The President	National Diploma/degree in Communications/Public Relations/ Journalism/Media/Research or relevant qualification. University of Technology students can apply if they require internships during their third year	Media Liaison (x1)	Assist the Media Liaison unit in the following duties: Creating and maintaining good relations between the Presidency and the media • Communicate Government programmes • Plan, coordinate and oversee the success of a media events • Media monitoring • Draft media • Update the media list	93565/3
		Communications Research (x1)	• Conduct research on multiple topics such as political and social issues, towards draft documents and speeches • Write contributions towards speeches and other important documents • Draft messages, statements, articles and content that may be required • Participate in various other communication-related activities in the Presidency	93565/4
	National Diploma/degree International Relations or relevant qualification	DDG’s Office (x1)	Arrange meetings, workshops and provide administrative support to the Directorate • Track submissions • Liaise with theDepartment of International Relations to acquire briefing documents on envisaged international engagements • Draft correspondence and registers • Liaise with internal and external stakeholders • Draft routine correspondence and reports • File documents and maintain a correct filing system	93565/5
	National Diploma/degree Public Administration/Management or relevant qualification	Support Services (x1)	• Provide administrative support to the Directorate • Track submissions • Draft correspondence and registers • Handle logistical arrangements for the Unit • Liaise with internal and external stakeholders • Draft routine correspondence and reports • File documents and maintain a correct filing system	93565/6
Office of the Director General	National Diploma in Public Administration/Management	Office of the Director General (x1)	Provide general administrative support to the Unit, inter alia, making travel arrangements, typing, photocopying, faxing, filingdocuments, ordering stationery and tracking expenditure	93565/7
Private Office of The Deputy President	Honours in Public Policy/Politics/ Development Studies	Private Office of The Deputy President (x1)	Research, policy briefs, analysis and speech writing 93565/8	93565/8
Private Office of The Deputy President	National Diploma/degree in Public Administration/Office Management/ Office Administration/Project Management	Strategy & Special Projects (x1)	Provide general administrative support to the Unit, inter alia: • Correspondence management • Making travel arrangements forSenior Managers • Typing documents • Drafting agendas and taking minutes for meetings • Planning • Filing documents• Tracking budget expenditure for the unit: support integrated policy development and implementation • Monitoring and evaluating the implementation and outcomes of policies and programmes and the implementation of the planning framework • Preparing analytical reports and reviewing research reports, including providing support and analysis to the work of the Deputy President• Managing and supporting research projects • Preparing briefing notes, submissions and documents relating to Cabinet memoranda, Cabinet Makgotla, White Papers and other strategic reports • Assisting in coordination and facilitation of the Deputy President’s respective inter-ministerial councils, advisory boards, etc • Taking part in relevant structures such as reference teams, steering committees, task teams, etc • Contributing to strategic plans for and supporting strategic objectives of the Chief Directorate • Project management, eg design projects plans • Managing implementation • Projects monitoring and evaluation, etc	93565/9
	National Diploma/degree in Public Administration /Management/Politics	Support Services (x1)	Support Services 1 Provide general administrative support to the Unit, inter alia, making travel arrangements , typing and preparing memoranda, draftreports and minute taking, photocopying, faxing, filing of documents, ordering stationery and tracking expenditure	93565/10
Communications Office of The Deputy President	Bachelor’s in Communications/Political Science/Public Relations	Research Drafting and Speech Writing (x1)	• Conduct research on multiple topics such as political issues, demographic trends • Draft speeches, messages and statements and produce any other content that may be required by the Office of the Deputy President • Liaise with various stakeholders within and outside Government to obtain information required for the Deputy President’s engagements • Understand clients’ thinking and speak to recreate their distinct voice in written format	93565/11
Communications Office of The Deputy President	National Diploma/degree Communications and Media Liaison/ Public Relations/Journalism	Media Liaison (x1)	1 • Develop a media strategy and media plan • Produce communications material, including press releases, fact sheets, website copy, briefing notes for the media • Liaise with journalists and media outlets to facilitate contact and information flow between the Office of the Deputy President and the media • Identify media opportunities and advise the ODP on how to utilise them to communicate• Co-coordinate media events • Monitor the media and produce media trends and analysis	93565/12
Protocol and Ceremonial Services	National Diploma/Bachelor’s degree International Relations/Political Sciences	Ceremonial Services (x1)	• Provide general administrative support, photocopying, faxing and filing of documents • Assist with procurement-related duties such as obtaining quotations and follow up • Update a register of National Orders Nominees • Liaise with internal and external stakeholders to obtain records and other information • Assist with preparation of major events • Make travel arrangements, process subsistence and travel forms	93565/13
Protocol and Ceremonial Services	National Diploma/degree in Administration/International Relations	Protocol (x1)	• Provide general administrative support to the Unit, inter alia, making travel arrangements for Protocol Officials, typing,photocopying, faxing, filing documents, ordering stationery and tracking expenditure • Liaise with internal and external stakeholders• Assist during preparation for major events • Make travel arrangements	93565/14
Events Management	National Diploma/degree in Events Management/Hospitality (majoring in Events Management)/Public Relations (Events Management as a major)	Events Management (x1)	Provide general administrative support to the Unit, inter alia, making travel arrangements, typing, photocopying, faxing, filingdocuments, ordering stationery and tracking expenditure	93565/15
Legal and Executive Services	LLB	Legal Services (x1)	Legal Services in the Department	93565/16
	LLB	Legal Executives (x1)	Legal Executives in the Department	93565/17
	National Diploma/degree in Public Administration/ Management	Administration (x1)	Assist with general administration duties	93565/18
Household and Accommodation	N6 Electrical, Mechanical or Building	Handymen (x1)	Identify and execute minor maintenance duties	93565/19
Household and Accommodation	National Diploma/BTech Cooking	Household Chef (x1)	Passion for food and cooking • Good discipline and hygienic standards • Able to work under pressure and long hours• Able to work in a team. Candidates would be exposed to catering planning for events and functions, will prepare buffets for state visits and cook for the Principal, family and staff	93565/20
Information Technology	B degree/National Diploma withspecialisation in Software Development/ Computer Science/Support Services/NQF Level 6 IT Qualification	Information Technology (x4)	• User support • Attend to LAN and WAN problems • Register hardware and network problems with relevant service providers• Give first line support • Assist with video and telephone conference systems	93565/21
Human Resource Management	National Diploma/BTech Human Resource Management/Personnel Management/Public Administration/ Management	Shared Services (x1)	• Conditions of Service • HR data capturing • Administration of HR legislation	93565/22
Human Resource Management	National Diploma/degree in Public Administration/Office Management/ Knowledge Management	Registry (x1)	All registry administration	93565/23
Human Resource Development and Performance Management	National Diploma/degree in Management of Training/personnel Management/HRM	HRD & Performance Management (x1)	1 • Assist in bursary administration • Coordinate training interventions • Make payments and keep records • Coordinate Performance Management of employees • Manage talent	93565/24
Office of the Chief Operations Officer	National Diploma/BTech	Strategic Planning (x1)	Assist with secretariat tasks related to the Strategic Planning Workshops/meetings and quarterly review sessions• Collect and analyse Branch performance reports on a quarterly basis • Assist with the compilation of the quarterly and annual Presidency Performance Information Reports	93565/25
Chief Financial Office	National Diploma/BTech in Financial Management/ Budgeting/ Cost and Management Accounting	Budgets (x1)	• Assist during budget process • Monitor expenditure trends against the budget and cash flow • Compile In-year Monitoring report• Assist in compiling Interim Financial Statements • Obtain budget inputs from responsibility managers • Capture and balance the budget and changes thereto on the computerised system.	93565/26
	National Diploma/BTech in Financial Management/Internal Audit/ Public Finance & Accounting/Cost & Management Accounting	Internal Control (x1)	• Receive all types of financial batches from finance • Check compliance through validation • Address queries to the relevantofficials and follow up • File and retrieve batches • Financial inspections	93565/27
	BCom/National Diploma Accounting/ Financial Management/Business Economics	S&T Payments and Debtors (x1)	• Receive all payments from finance • Check compliance • Make queries • Filing and follow ups 93565/28	93565/28
		Other Payments and Reconciliation (x2)	Payments • Reconcile accounts • Write letters to debtors • Filing • General financial administration	93565/29
Supply Chain Management	National Diploma/degree in Supply Chain Management/Transport Management/Purchasing Management/ Logistics	Demand & Acquisition (x1)	• Source quotations • Process bookings for accommodation and flights • Assist Bid Committees in tendering process • Maintain supplier database • Advise end users regarding SCM processes	93565/30
		Orders (x1)	Capture external requisitions on Logis and PI • Approve procurement advice and authorise ledger • Issue order numbers to different suppliers	93565/31
		Payments (x1)	• Capture payments on Logis online • Capture suppliers’ bank details on Logis system after these have been verified by NationalTreasury • Check allocations on the system before processing payments • Handle all enquiries with regard to payments from both external and internal clients • Verify the correctness of payment documents before processing • Register payments in the register book before submitting them to Finance • Ensure that payments are made within 30 days of receipt of invoice • Compile the weekly and monthly spreadsheet on processed payments	93565/32
		Transit (x1)	• Receipt goods and services • Follow up on outstanding orders • Certify invoices • Capture invoices online	93565/33
		Assets (x1)	• Assist in the audit on assets in the office • Administer the movement of assets • Receive and barcode assets 93565/34	93565/34
		Transport (x1)	Administrate transport and make bookings	93565/35
Cape Town Office	National Diploma/degree in Hospitality/Facilities	Accommodation and Households (x1)	• Coordinate household and accommodation functions • Provide effective cleaning services • Ensure arrangements for reservationsof function rooms are coordinated and effectively managed • Provide effective food and beverage services • Purchase adequate cleaning supplies according to the requirements of the Department	93565/36
Cape Town Office	National Diploma/degree in Supply Chain Management	Supply Chain Management (x1)	• Facilitate the process to obtain operating equipment • Obtain quotes • Initiate the procurement process • Procure operating equipment and commodities as requested • Ensure the preferred supplier delivers the correct items as per invoice and quotation • Ensure sound records management (filing system and case recording system) • Ensure regular interaction with suppliers to determine delivery dates and times	93565/37

Requirements:

Applicants must be graduates in any of the fields listed above, or undergraduate students where an internship is a prerequisite to obtain their formal qualification. Applications must be submitted on a Z83 Form,obtainable from any Public Service department, stating the field being applied for (choose from the above list), a CV together with certified copies of certificates, transcripts, a letter from the institution for the undergraduates and an Identity Document. Failure to submit the required documents will result in the application not being considered. A pre-employment security screening will be conducted on candidates relating to RSA citizenship, criminal record, credit record and verification of qualification. The outcome of this screening will determine suitability for employment.

Who should Apply?

Unemployed South African graduates/postgraduates with a tertiary qualification in one of the above-mentioned fields of study who have not previously been employed in any internship programme.

Please forward applications to Mr Thabana Lekalakala, The Presidency, Private Bag X1000, Pretoria 0001 OR hand deliver at 535 Johannes Ramokhoase Street, Arcadia 0083.

Enquiries: Ms Phakamile Mpofu, tel. (012) 300-5876 or Ms Felicity Mokwele, tel. (012) 300-5875

Remuneration: Interns will receive a stipend of R3 500 per month

Duration: 1 April 2013 to 31 March 2014 (12 months)

The Presidency Internship Programme 2013/2014: Massive Recruitment

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