AA/EE Executive Secretary Position

Posted on :

25 Jul, 2012

Category :

General Jobs in South Africa

AA/EE Executive Secretary Position
Based in Roodeport
A leading Engineering and Manufacturing Company in South Africa/Africa, dealing with infrastructural products and belonging to a reputable market leader requires an experienced, highly efficient and organised Executive Secretary. The incumbent must be professional with high levels of integrity and confidentiality.
The successful candidate must have:
• Matric
• Secretarial diploma
• 3 – 5Years Executive Secretarial Experience
• Computer Literacy
• Minute taking
• Scheduling and filing skills
• Good administrative skills
• Confidentiality is imperative

Your busy and challenging day will include but not limited to:
• Minute taking
• Scheduling and filing skills
• Administrative skills
• Performing relevant secretarial duties
• Arranging meetings
• Typing executive reports
• Typing standard documents maintaining time and quality standards
• Preparing and distributing board packs accurately and timeously
• Record and document minutes
• Managing the executive team’s diaries – schedule and confirm internal and external meetings
• Diary notes, dates, meetings, events, notices and presentations and important deliverables are pre-planned and recorded in all executive diaries
• Up dating and changing to weekly, monthly and annual schedules
• Co-ordinating and organizing various meetings and confirming attendance
• Answering executive team telephones when they are not available and take detailed messages or redirect calls as required
• Maintaining the managing directors filing system
• Ensuring standard equipment and refreshments for meetings are arranged
• Maintaining office stationery supplies
• Administrating the companies cell phone contract and accounts
• Ensuring that supplies of head office refreshments are maintained and ordered
• Travel and accommodation arrangements are made as and when required for all personnel who are required to travel
• Ad hoc head office functions are organized on request
• Liaising and managing of cleaning contract and staff

Personal Attributes
• Team player
• Initiative, energy and motivation
• Good communication skills – written and verbal
• Independent worker

If you are self-motivated, energetic and have good communication skills then please apply online
If you are self-motivated, energetic and have good communication skills then please email your CV to [email protected]

Comment on this Job

Jobs in South Africa | SA Jobs | Companies | Jobs in SA