Admin Assistant at Department of Traditional Affairs

ADMINISTRATIVE ASSISTANT
Chief Directorate: Institutional Development And Capacity Building
SALARY : R138 345 per annum (Level 6)
CENTRE : Pretoria

REQUIREMENTS : A Grade 12 Certificate or equivalent qualification with appropriate experience in
office management and administration. Core Competencies: Planning and
organising, telephone etiquette and typing skills. Technical Competencies: Office
management and administration, Secretarial functions and office administrative
systems.

DUTIES : The successful candidate will perform the following duties:Develop and manage
the efficient filing system and flow of documents in the unit: Receive and
distribute documents. Record documents in the appropriate registers. File and
manage the paperwork of the unit. Establish effective document tracking
systems. Provide secretarial support services. Co-ordinate and prepare
documentation for meetings/workshops. Compile minutes/report. Draft memos
and correspondence letters. Manage the diary of the supervisor. Arrange
appointments and record events in the diary. Promote effective diary coordination
in an electronic or at least on the manual system. Provide
administrative support services. Arrange logistics and related activities for travel,
meetings, workshops and conferences. Manage the telephone and
communication systems in the office. Purchase and order stationery and
equipment. Manage inventory and equipment within the unit. Make copies, fax
and email documents as required.

ENQUIRIES : Mr MJ Molepo, tel: (012) 336 5814

APPLICATIONS : Please forward your application to PO Box 1132, Rivonia 2128 or hand deliver to
3 Autumn Road, Rivonia or fax to 086 609 1178 or e-mail to
[email protected], Enquiries For Applications: Tumi Morake, tel: (011)
807 0097

CLOSING DATE : 04 April 2014

NOTE : Applications must be submitted on form Z83 (application form), obtainable from
any Public Service department, and should be accompanied by a comprehensive
CV and certified copies of qualifications and ID. It is the applicant’s responsibility
to have foreign qualifications evaluated by the South African Qualifications
Authority (SAQA) and to provide proof of such evaluation. Incomplete
applications or applications received after the closing date will not be considered.
Due to the large number of responses anticipated, correspondence will be limited
to short-listed candidates only. If you have not been contacted within three
months after the closing date of the advertisement, please accept that your
application has been unsuccessful. The Department intends to invest in human
capital, increase integrated technical capacity directed at service delivery and
promote representivity in the Department through the filling of these post.
Candidature of persons whose appointment/transfer/promotion will promote
representivity will therefore