Admin Clerk (Secretary & Admin Support) Recruitment x 5 Positions

Gauteng Department of Education Recruitment Opportunities

1. CHIEF ADMIN CLERK: SECRETARY & ADMIN SUPPORT
Sub Directorate: Education Operation Support
SALARY : R183 438 per annum (Plus Benefits)
CENTRE : District, Ekurhuleni North, Ref NO: 2015/03/1013, Sedibeng East, Ref No: 2015/03/1014

REQUIREMENTS : A grade 12 certificates plus extensive relevant experience in office
administration. A relevant post Matric qualification in secretarial studies /office
management will be an added advantage. Experience in facilitating travel and
accommodation arrangements. Knowledge of procurement policy and processes.
Good interpersonal and organizational skills. Good communication skills (writ en
and verbal). Computer literacy (packages such as Microsoft Excel, Power-point,
MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability
to work in a team and independently. Willingness to work after hours when
needed will be an added advantage.

DUTIES : Overall management of the office administration functions. Managing the office
diary, receiving visitors & Document management. Liaising with relevant
stakeholders. Assist with the procurement of goods and services. Handling basic
enquiries and assisting clients. Make logistical arrangements for the meetings,
seminars and workshops. Assisting the office with personal tasks within agreed
framework. Assist with the compilation of Office budget.

ENQUIRIES : District: EN – Ms. Emily Mochela, Tel No: (011) 746 8190
District: SE – Mrs. O Rapheal, Tel No: (016) 440 1779

 

2. CHIEF ADMIN CLERK REF NO: 2015/03/1015
Directorate: Legal Services
SALARY : R183 438 per annum (Plus Benefits)
CENTRE : Head Office, Johannesburg
REQUIREMENTS : Grade 12 (NFQ Level 4) preferably with an appropriate recognized Computer
Literacy qualification coupled with typing competency and a Senior Certificate. 1-
3 years of relevant experience. A certificate or a three-year Diploma in Office
Administration with extensive experience would be an added advantage.
Functional PC skills in MS Office Suite, including Word, Excel, PowerPoint and
Outlook. Effective Administrative, organisational, communication and multitasking
skills. Assertive, trustworthy and professional with integrity. A motivated, selfdriven,
results and project-oriented individual with initiative and commitment to
transformation. Ability to work both independently and as part of a team, work
beyond normal working hours. Ability to work under sustained pressure and
deliver satisfactory results. Ability to maintain high levels of confidentiality and
interact with people at various levels. A valid driver’s license will be an added
advantage.
DUTIES : Coordinate the directorates’ activities and reports. Draft routine correspondence
submissions. Arrange meetings, workshops and appointments and provide
administrative support. Take notes, keep minutes of the meetings and making
follow-up on decisions taken during meetings, ensure that reports are received
and sent out on time. Coordinate and compile annual, monthly and quarterly
reports for the effective monitoring and tracking of activities within the Director’s
office. Assist in overseeing general office management and supervise the Office
Service Pool including Preparing Performance Appraisal Forms, job descriptions
and submit Appraisals.
ENQUIRIES : Head Office – Ms Marlene January, Tel No: (011) 355 0975

 

3. SENIOR ADMIN OFFICER: (DAC SECRETARIAT) REF NO: 2015/03/105
Directorate: Procurement Management; Goods and Services
SALARY : R227 802 per annum (Plus Benefits)
CENTRE : Head Office
REQUIREMENTS : A recognised 3 year Degree/Diploma (RQV 13) in Public Management/ Supply
Chain Management/ Economics/ Business/Purchasing/ Logistics plus 2-5 years’
experience ; Grade 12 or equivalent with more than 10 years’ experience, Must
have more than 1 year in Procurement as BAC Secretariat. Knowledge of PFMA,
Treasury Regulations, Procurement procedures, and other legislative frameworks
applicable to the Public Sector. Leadership, management, conflict resolution and
communication skill (written and verbal). Have computer skills and ability to work
under pressure.
DUTIES : Perform Secretariat functions for BAC Committees, receiving and quality
assuring the submissions, preparation of BAC packs, convene meetings, minute
taking, follow up on BAC decisions, compilation of B$AC tracking grid, reporting.
Record keeping.
ENQUIRIES : Head Office – Ms. Leonorah Mngomezulu, Tel No: (011) 355 1791

 

4. SENIOR ADMIN OFFICER: (REPORTING) REF NO: 2015/03/106
Directorate: Procurement Management; Goods and Services
SALARY : R227 802 per annum (Plus Benefits)
CENTRE : Head Office
REQUIREMENTS : A recognised 3 year Degree/Diploma (RQV 13) in Accounting/ Supply Chain
Management/ Economics/ Business/Purchasing/ Logistics plus 2-5 years’
experience; Grade 12 or equivalent with more than 10 years’ experience, Must
have more than 1 year in Procurement as Chief Administration Clerk. Knowledge
of PFMA, Treasury Regulations, Procurement procedures, and other legislative
frameworks applicable to the Public Sector is very important. Leadership,
management, conflict resolution and communication skill (written and verbal).
Have computer skills and ability to work under pressure.
DUTIES : Perform internal control and compliance reviews in Procurement Directorate,
monitor and follow up on the implementation of audit recommendations, assist
with the clearing of Auditor General and Transversal Internal Audit queries,
Prepare quarterly, and annual reports, BBBEE Champion, capture tenders
awarded, deviations and PO above 100k on National Treasury website, provide
advice, on Supply Chain matters.
ENQUIRIES : Head Office – Ms. Leonorah Mngomezulu, Tel No: (011) 355 1791

 

5. SENIOR ADMIN OFFICER REF NO: 2015/03/107
Directorate: Procurement Management; Goods and Services
SALARY : R227 802 per annum (Plus Benefits)
CENTRE : Head Office,
REQUIREMENTS : A B Com Degree or three year Financial/Commercial Diploma (RVQ 13): Have at
least 5 years’ experience in a combined Financial and SCM environment;
Knowledge of PFMA and Regulations, PPPFA/BBBEE, and GPG SCM
processes: proficiency in SAP/SRM; Leadership, management, and conflict
resolution, and communication skills (written and verbal): Possess excellent
computer skills in Excel and SAP/SRM: have ability to work under pressure.
DUTIES : Manage and perform Specialist Functions in the Procurement unit. Deal with
school furniture for new and existing schools, and start-up kits for new schools:
Needs/requirements determination; costing funding procuring; distribution;
maintaining stock cards; monitor receipts and investigate discrepancies for
payments. Represent directorate in line functional responsibilities at crossfunctional
(project) team on new school readiness and keep senior management
abreast of developments. Expedite requisitions for creation of purchase orders;
and monitor vendor performance. Manage operating budget, funds allocation and
budget monitoring for school furniture. Extract and prepare Departmental
commitment and accrual reports on monthly and annual basis. Liaise with End
User/Cost centers at Head Office and Districts to obtain inputs for compiling
consolidated SCM Inventory and Consumables reports on a monthly basis for the
Dept. Contribute to development of GDE Inventory Management policy and its
implementation. Manage School Maintenance Roster selection of vendors,
reporting and updating functions. Participate with internal clients/end user in developing terms of reference for public advertisement. Respond to and finalize
Audit queries. Possess demonstrable and proven experience in requisition
capturing; shopping cart creation on SAP, and produce reports on requisition
accounting and order creation.
ENQUIRIES : Head Office – Mr. Trevor Niemack (011) 355-0137

 

APPLICATIONS : Applications must be delivered or posted to the office or District where the post
exist. Refer to the attached list below:
HEAD OFFICE [HO] Physical Address: 111 Commissioner street, Johannesburg
Postal address: P.O. Box 7710, Johannesburg 2001
DISTRICT EKURHULENI NORTH [EN]: 78 Howard Avenue, Munpen Building,
BENONI Postal Address: Private Bag X059, Benoni, 1500 Enquiries: Emily
Mochela TEL: (011) 746-8190
DISTRICT JOHANNESBURG NORTH [JN]: Physical Address: Corner Biccard &
Jorrison street FNB Building BRAAMFONTEIN Postal Address: Private Bag X01,
Braamfontein, 2017 Enquiries: Roseline Vaughan: TEL: (011) 694-9378
DISTRICT JOHANNESBURG WEST [JW]: Physical Address: 20 Madeline street
FLORIDA Postal Address: P.O. Box 1995, Florida,1709 Enquiries: Lizwe Jafta:
TEL: (082) 306 4221
DISTRICT SEDIBENG EAST [SE]: Physical Address: Corner Joubert & Kruger
street SL & M Building VEREENIGING Postal Address: Private Bag X05,
Vereeniging, 1930 Enquiries: Johan Knuppe: TEL: (016) 440-1861
HEAD OFFICE [HO] Physical Address: 111 Commissioner street, Johannesburg
Postal address: P.O. Box 7710, Johannesburg 2001 Enquiries: CHECK
ENQUIRIES ON THE ADVERT CHECK ENQUIRIES ON THE ADVERT
CLOSING DATE : 27 March 2015
NOTE : Applications must be submitted on form z83, obtainable from any Public Service
Department or on the internet at www.dpsa.gov.za/documents. The Completed
and signed form should be accompanied by a recently updated CV as well
ascertified copies of all qualification/s and ID document( no copies of certified
copies allowed, certification should not be more than six months old). Suitable
candidates will be subjected to Personnel Suitability Checks (criminal record,
citizen, credit record checks, qualification and employment verification).
Confirmation of final appointment will be subject to a positive security clearance.
All non SA citizens must attach a certified proof of permanent residence in South
Africa. Failure to submit all the requested documents will result in the
application not being considered.