Posted on :
13 Dec, 2021
13 Dec, 2021
The Aurum Institute is offering a great opportunity to suitably qualified and experienced staff to contribute towards our mission to improve the health of people and communities through innovation in Health Research and Systems. We are focused on research, support and implementing integrated approaches to managing TB and HIV. The following position has become available as part of the various projects currently being run by us and you are welcome to apply should you meet the requirements of the position.
The Programme Manager will manage a number of research studies / trials within our clinical research centres (Pretoria, Tembisa, Klerksdorp and Rustenburg). We also have operations in Durban, however, no dedicated clinical research centre, with Head Offices in Parktown, Johannesburg. You will be based at one of the locations listed below and will be required to travel to the clinical research centre(s) where you have active projects on a regular basis (not less than monthly). The position assumes up to 33% overnight travel, overseeing trials mainly in the Gauteng and North West province. We have two current TB Treatment international trials (mainly South Africa and Mozambique), and an additional international IMPAACT4TB Prevention trial planned (South Africa, Mozambique, Indonesia and India).
Pretoria (current = 14 ; planned = 6)
Tembisa (current trials = 14 ; planned =14)
Klerksdorp (current trials = 11 ; planned trials = 3)
Rustenburg (current trials = 11 ; planned trials = 11)
Durban (current trials = 2 ; planned =1)
Job Title: Programme Manager x2
Location: Tembisa, Gauteng, South Africa
Reference #: Pretoria,Durban,Klerksdorp,Tembisa,Rustenburg
Contract Type: Permanent
Salary: Market Related
The Programme Manager is responsible for the effective management of several Projects (Clinical Trials / Studies)s and overseeing the Project Mangers and or Study Coordinators (technical oversight and accountability) and other related Role Players in achieving, maintaining, improving, tracking and reporting of trial performance metrics and quality indicators. You will be responsible and accountable for the effective delivery of all clinical trials conducted within the your programmatic area of expertise according to self-established and DAIDS (where applicable) defined metric/ performance targets as well as budgetary financial indicators.
Technical Work Responsibilities:
Apply knowledge and understanding of TB, HIV/Aids and or Covid-19 within the Programme area
Apply knowledge of ICH and SA GCP and ensure compliance
Programme and Project Management
Budgeting, financial management, analysis and funder reporting
Quality Assurance and Control management
Compile bids, grant writing, marketing, establish business ties and negotiating reduced rates and sourcing preferred suppliers through trusted and nurtured relationships.
Review current Programme updates, challenges, resources, progress and critical path tasks.
Quarterly review of progress to date reported and linked with mitigation of milestone achievements.
Develop the appropriate operational budget and obtain agreement by all relevant parties.
Manage & be accountable for working relationships with all stakeholders participating in and/or contributing to programme delivery, ensuring that communications are realistic, transparent & applicable
Liaise with Stakeholders:
Coordinating communication within a programme, and liaising between Head office, Sponsors and Clinical Research Sites
Liaise with all Stakeholders when necessary, towards the achievement of organizational and departmental goals
Provide relevant, reliable and accurate communicate/feedback
Manage relations with internal stakeholders to ensure stakeholder satisfaction, retention and delivery (relations between project and staff, technical and support services):
Aurum Exco – provide accurate and timely project status updates
Support Services – interaction to achieve successful project outcome and delivery including (not limited) to, budget planning and implementation, staffing and staff related issue management, ensuring adequate project hardware and IT service, etc.
Attend and facilitate meetings for updates on the progress of the study
Address concerns regarding individual clinics with the clinic heads and other relevant role players
Review current Programme resources and capacity and identify gaps
Support the identification of trends that could affect Research/Health Programmes Support the identification of Stakeholders and map their required needs and expectations/opportunities
Obtain and review comparative quotations, authorise and track throughout authorisation to payment.
Monthly review of the General Ledger
Meeting attendance and or chairing, tracking of action items and decisions.
Human Capital Management:
Supervision of Staff:
Identify and address Staff issues between the Clinic Staff
Facilitate Staff training as required
Keep record of Staff leave and follow up on Sick Notes
Completing of Staff performance reporting on a quarterly basis
Participate in proactive Team efforts to achieve Departmental and Company goals
Adheres to all management SOP’s, guidelines and confidential agreements
Mentoring and coaching of Subordinates
Supervision of Subordinates by providing guidance and in-service training to identify and address all challenges
Provide leadership to others through example and sharing of knowledge/skills
Analysis of risk and implementation of trial / project risk mitigation strategies
Real-time project status report: Time-linked percentage target completion, On target for recruitment, screening enrolment, internal CRAFT metrics and retention
Financial oversight: Project spend (% actual expediture of total budget per period) aligned with % project completion (project progress) for cost sensitive workplan indicators.
Regulatory, Ethical, District and Provincial Submissions and Approvals: Ensure timeous preparation, submission and proactive follow-up of necessary approvals. Communication and stakeholder management
Four-year Bachelor’s degree from college or university in Public Health, Science, Medicine or related field
Post graduate degree(s) / post-from college or university in Public Health, Science, Medicine or related field
Minimum – two qualifications
Advanced MS Work, Excel, Power Point & Project
Ability to speak additional language (local / foreign)
Previous ACTG / DAIDS experience
Ability to assist in contractual management and drafting a scope of work
Advanced / senior Certificate / Diploma in Project and or Business Management
7 years experience in Clinical Research/Trials
At least 5 years experience in Project / Programme Management
Experience in analysing data and summarising vast amounts of data into graphs
Managed multiple trials in parallel, sound understanding of the Sponsor role and implementation of Investigator-initiated trials from scratch.
Tracking of expenditure (budgeted versus actual and actual versus project progress progress) and annual funder reporting.
Excellent personal computer skills
SA Citizen or valid work permit to work in South Africa
Moderate/Excessive overnight travel (up to 33%) by land or air if required
Financially savvy, analytical thinker
Willing to work over-time to get the job done in line with reasonable expectations for a senior management position role such as this (Programme Manager).
Kindly provide current and relevant references for background checks
All appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking, and competency assessment. We embrace employment equity and are committed to the achievement of fair and equal representation of our workforce. Preference will be given to internal applicants and candidates from previously disadvantaged backgrounds.
Aurum welcomes applications from all persons with disabilities
Whilst all applications will be carefully considered, only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful. All interviewed applicants will receive feedback as part of our continued drive towards people development
Application Deadline: 20/12/2021