The Black Sash New Position Available

The Black Sash mission is working towards the realisation of socio-economic rights, as outlined in the SA Constitution 1996, with the emphasis on social security and social protection for the most vulnerable particularly women and children. We will, in the course of our work, explore options to significantly help to reduce poverty and inequality.

Job Title: Regional Administrator
Job Position: Western Cape
Start date: Immediately
Salary: R 3 483 plus benefits Pension, Medical Allowance and 13th Cheque / Bonus

This is a part-time, half day position

Responsibilities:

Reception

• Switchboard duties, answer and transfer phone calls
• Keep reception area and own office space neat and tidy
• Receives Black Sash visitors, print and distributes helpline and general flyers and information
• Refer to helpline or other organisations where appropriate

Office Administration

• Office filing and correspondence
• Records and circulates incoming faxes / mail to appropriate staff
• Collects / sends post, arranges courier on Regional Manager or designated staff request
• Order office stationery and purchase cleaning materials and office consumables
• Keeps track of stock for replenishment

HR Administration

• Keep and file copies of leave application forms, time-sheets and supporting documentation
• Compiles and sends monthly leave schedule to HR Officer in the first week of each new month
• Supervises cleaner, when applicable

Regional Programmes and Project logistical support

• As per Regional Manager instruction, assists regional staff and / or national project administrator and liaise with community partners to organise meetings, information events, dialogues or capacity training workshops

Financial Administration

• Together with Regional Manager, submits cash transfer requests to national office
• Check and prepare invoices for services rendered or products delivered for signing off by Regional Manager
• Faxes or scans and emails all signed invoices to national office for payment with payment requisition forms

Office Equipment and Maintenance

• Maintains office equipment especially computers, copier/fax/scanner and telephone system
• Report deficiencies or malfunctioning equipment for resolution
• Keep and maintain an asset register

Data Capture

• Capture of information on Black Sash database Sashbase
• Provide partner support and the capture of partner surveys onto Tablets for collation at national office
• Support point for partners related to project activities and tablets in regard to capturing
• Upload and monitor of data usage
• Audit and update Regional Sash-base contacts, events etc to ensure quality of capturing and that information is updated as needed

Requirements:

• Matriculation exemption plus relevant office and administrative experience
• Minimum of three to five years’ experience in providing administrative support in a small- to medium- sized business environment
• Proficient in office software such as Microsoft Office, web browsers and typing speed of 40 wpm
• Time management skills
• Attention to detail
• Ability to multi-task and have good Administration skills
• Communication, interpersonal and listening skills
• Command of spoken and written English is required, and at least one other South African language
• Committed to human rights, access to justice, development and empowerment with integrity, honesty and has respect for confidentiality
• Ability to work in a team and with a transparent, accountable and consultative style and embrace the values, vision, strategies and policies of the Black Sash
• Ability to think pro-actively, creatively and responsively and prepared to work hard, under pressure and to deadline

To apply, submit a Motivational Letter and CV (one document), including three contactable referees to [email protected] or fax to 021 686 7168

Enquiries: Mr. JS Marques  Tel: (021) 686 6952

Preference will be given to women in line with our Employment Equity Plan.

Only shortlisted candidates will be contacted.

Should you not hear from us within a month from the closing date, please accept that your application was unsuccessful.

A full job description is available on request from the HR Officer.

Application Deadline: 22nd, June 2018