Botswana Savings Bank Available Job Opportunity – Apply Now!

Botswana Savings Bank (BSB) is an institution wholly owned by the Government of Botswana with a specific mandate of mobilizing the nation to save as well as providing inclusive financial services. The Bank is governed by an Independent Board of Directors which reports to the Ministry of Finance and Economic Development, and it is a member of the World Savings Bank Institute- an association of the Savings Banks represented in over 90 countries worldwide

Job Title: EXECUTIVE ASSISTANT, OFFICE OF THE CEO
Location: Gaborone, South East, Botswana
Reference #: BSB/JBV/2022/016
Contract Type: Permanent
Salary: Market Related

Job Summary:
1.Assist with the administrative arrangements for meetings of the Board and ensures that papers are distributed on time. (Office of the CEO only)
2.Take messages, answer routine questions and refer visitors or callers to other members of the executive or senior management team as necessary.
3.Inform management and external stakeholders of scheduled meetings with the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer.
4.Maintain a calendar of appointments and ensure that all correspondents receive a reply.
5.Ensure that the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer responds to all formal correspondence.
6.Liaise with the host of meetings and events that the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer is to attend.
7.Disseminate information and documents as required.
8.Create and maintain appropriate registry and filing systems in the Chief Executive Officer’s / Chief Operations Officer’s / Chief Corporate Services Officer’s office.
9.Prepare a wide range of documents including creating & updating spreadsheets, power point presentations and reports.
10.Carry out background research and present findings to Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer.
11.Compose memorandums and letters in response to questions raised for the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer’s attention and summarise reports, proposals and documents submitted for the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer’s review or approval.
12.Take and transcribe dictations of confidential and technical matters for the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer.
13.Review, proof read and edit documents developed for the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer’s signature.
14.Research, compile, assimilate and prepare sensitive and confidential documents and brief the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer regarding content.
15.Serve as a liaison between the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer and stakeholders.
16.Maintains confidential personal files and policy files for the Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer.
17.Maintains Chief Executive Officer / Chief Operations Officer / Chief Corporate Services Officer’s diaries and makes appointments, travel arrangements and hotel bookings.

Requirements:
Diploma in Secretarial Studies, Administration or related area
Associate’s degree / Higher National Diploma in Secretarial Studies, Administration or related area is an added advantage
Six (6) years’ of relevant experience in a large organisation
Thorough knowledge of office management is essential
Planning and organisation
Results focus
Information management
Office management and coordination
Communication, impact, influence and interpersonal skills
Pro-active and Customer Oriented

To Apply:

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Application Deadline: 20/04/2022