Chemonics International Available Position

Posted on :

12 Jun, 2018

Category :

Administrative Jobs in South Africa

Chemonics International is seeking exceptional candidates to serve as Administrative Assistant for the USAID-funded South Africa Low Emissions Development Project (SA-LED). SA-LED supports the Government of South Africa in its efforts to expand “green growth” in South Africa. The project aims to strengthen public sector-related development planning and project development capacity for low emissions projects, and increase public sector core competencies through technical assistance and learning activities to support green growth initiatives.

Job Title: Administrative Assistant 
Location: Pretoria

Main duties will include:

  • Procurement of goods and services for the project office.
  • Management of the switchboard, relaying messages and welcoming guests.
  • Management of relationships with local service providers and vendors ensuring that commodities and services are procured and rendered in accordance with USAID and Chemonics regulations.
  • Liaison with primary services providers, including stationery suppliers, taxi services, hotels and etc.
  • Arrangement of travel and hotel accommodation for all project-related interventions.
  • Organizing business cards and allocation of cellular phones where needed.
  • Organizing workshops and project functions by securing venues, ordering lunch and teas, drafting and sending invitations and agendas, the attendance registers and information packets when requested.
  • Maintainance of files related to logistics and office premises.
  • Implementation of controls related to finance files and ensuring that at least quarterly audits are being done to ensure compliance.
  • Taking minutes for staff meetings.
  • Updating Supplier Database and Staff Contact Details.

Qualifications, Knowledge, Experience and Attributes required:

  • Excellent communication skills and the ability to liaise at all levels.
  • Excellent analytical ability and attention to detail.
  • Strong negotiation skills.
  • Ability to handle conflict.
  • Strong interpersonal skills.
  • Totally self-reliant and disciplined to follow through on assigned duties no supervision needed.
  • Diplomatic and handling people with respect and dignity.
  • Deadline driven.
  • Unquestionable Ethics.
  • Assertive.

Required Qualifications and Skills

  • Minimum Grade 12 Certificate.
  • Tertiary Qualifications in Office Administration.
  • Minimum 3 years’ experience in office administration.
  • Requires excellent computer skills (MS Excel, MS Word, PowerPoint and Outlook).
  • Knowledge of VAT Reconciliation will be an advantage.
  • Accounting experience and processing of financial transactions will be an advantage.
  • Experience in working in a multi-cultural team.
  • 2 years’ experience with foreign or international organizations, preferred.

Application Instructions

  • Send electronic submissions by June 15, 2018 to [email protected] and use “Administrative Assistant” as subject. Should you not receive feedback within 30 days, please consider your application unsuccessful.

Application Deadline: 15th June, 2018

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