Chemonics International Available Position

Chemonics International is seeking exceptional candidates to serve as Administrative Assistant for the USAID-funded South Africa Low Emissions Development Project (SA-LED). SA-LED supports the Government of South Africa in its efforts to expand “green growth” in South Africa. The project aims to strengthen public sector-related development planning and project development capacity for low emissions projects, and increase public sector core competencies through technical assistance and learning activities to support green growth initiatives.

Job Title: Administrative Assistant 
Location: Pretoria

Main duties will include:

• Procurement of goods and services for the project office.
• Management of the switchboard, relaying messages and welcoming guests.
• Management of relationships with local service providers and vendors ensuring that commodities and services are procured and rendered in accordance with USAID and Chemonics regulations.
• Liaison with primary services providers, including stationery suppliers, taxi services, hotels and etc.
• Arrangement of travel and hotel accommodation for all project-related interventions.
• Organizing business cards and allocation of cellular phones where needed.
• Organizing workshops and project functions by securing venues, ordering lunch and teas, drafting and sending invitations and agendas, the attendance registers and information packets when requested.
• Maintainance of files related to logistics and office premises.
• Implementation of controls related to finance files and ensuring that at least quarterly audits are being done to ensure compliance.
• Taking minutes for staff meetings.
• Updating Supplier Database and Staff Contact Details.

Qualifications, Knowledge, Experience and Attributes required:

• Excellent communication skills and the ability to liaise at all levels.
• Excellent analytical ability and attention to detail.
• Strong negotiation skills.
• Ability to handle conflict.
• Strong interpersonal skills.
• Totally self-reliant and disciplined to follow through on assigned duties no supervision needed.
• Diplomatic and handling people with respect and dignity.
• Deadline driven.
• Unquestionable Ethics.
• Assertive.

Required Qualifications and Skills

• Minimum Grade 12 Certificate.
• Tertiary Qualifications in Office Administration.
• Minimum 3 years’ experience in office administration.
• Requires excellent computer skills (MS Excel, MS Word, PowerPoint and Outlook).
• Knowledge of VAT Reconciliation will be an advantage.
• Accounting experience and processing of financial transactions will be an advantage.
• Experience in working in a multi-cultural team.
• 2 years’ experience with foreign or international organizations, preferred.

Application Instructions

• Send electronic submissions by June 15, 2018 to [email protected] and use “Administrative Assistant” as subject. Should you not receive feedback within 30 days, please consider your application unsuccessful.

Application Deadline: 15th June, 2018