Chief Administration Clerk Vacancies – 11 Positions

Posted on :

22 Aug, 2014

Category :

Administrative Jobs in South Africa

1. CHIEF ADMINISTRATION CLERK: CIRCUIT SECRETARIAL AND ADMIN SUPPORT 3 POSTS
Sub Directorate: Finance and Administration
SALARY : R183 438 per annum (Plus benefits)
CENTRE : Districts – Johannesburg Central REF NO: JC2418 Sedibeng East REF NO:
SE2419; Ekurhuleni North REF NO: EN2420
REQUIREMENTS : A grade 12 certificates plus extensive relevant experience in office
administration. A relevant post Matric qualification in secretarial studies /office
management will be an added advantage. Experience in facilitating travel and
accommodation arrangements. Knowledge of procurement policy and processes.
Good interpersonal and organizational skills. Good communication skills (writ en
and verbal). Computer literacy (packages such as Microsoft Excel, Power-point,
MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability
to work in a team and independently. Willingness to work after hours when
needed will be an added advantage.

DUTIES : Overall management of the office administration functions. Managing the office
diary, receiving visitors & Document management. Liaising with relevant stakeholders. Assist with the procurement of goods and services. Handling basic
enquiries and assisting clients. Make logistical arrangements for the meetings,
seminars and workshops. Assisting the office with personal tasks within agreed
framework. Assist with the compilation of Office budget.
ENQUIRIES : Mr. R Nemukula Tel. No: (011) 983 2231
Mr. J Knuppe Tel. No: (016) 440 1748
Ms. E Mochela Tel. No: (011) 746 8190

 

2. CHIEF ADMIN CLERK REF NO: HO2421
Sub-Directorate: School Financial Management & Governance
SALARY : R183 438 per annum (Plus Benefits)
CENTRE : Head Office – Johannesburg
REQUIREMENTS : An appropriate, recognized Tertiary qualification (or equivalent) qualification
(NQF L6). Applicants with prior learning, either by means of experience or
alternative courses may also apply. Working knowledge of relevant prescribed
Act, regulations and policies within Gauteng Provincial Government, PMFA,
treasury regulations. Knowledge of finance procedures. Communication skills
(verbal & written). Computer Literacy (Ms Word, Excel, Access, PowerPoint and
Publishers, BAS, SAP).and typing skills. Ability to work under pressure and work
in a team. Good interpersonal relations.

DUTIES : Administration of Municipal Payments for Section 21 schools and monitor
payments buy public ordinary schools of their municipal services. Updated and
correct Compensation for exemption of school fees report including queries.
Administration of Payments of Municipal Services for Section 20 schools an
accounting for goods and services for section 20 Public ordinary schools. Attend
to Municipal Queries from Districts and tracking of budget expenditure variants
for section 20 public Ordinary schools. Procurement of goods and services for
section 20 Public Ordinary schools.
ENQUIRIES : Mr. Tebogo Mayeza Tel No: 011 355 0251

 

3. CHIEF ADMIN CLERK: FLEET MANAGEMENT 3 POSTS
Sub-Directorate: Finance and Administration
SALARY : R183 438 per annum (Plus Benefits)
CENTRE : Districts- Johannesburg Central REF NO: JC2437; Johannesburg South REF
NO: JS2438
REQUIREMENTS : An appropriate recognized Transport qualification (or equivalent) qualification
(NQR L6) plus 3 to 7 years relevant experience. Transport administration
experience will be an added advantage. Knowledge of Transport policies
(Subsidized and GG cars).Knowledge of Legislative frameworks applicable in the
public sector. Good interpersonal skill and communication skill (verbal and
written) Administrative, analytical and organizational skill. Knowledge of
computer and Supervisory skills. Ability to work under pressure and long hours
during audit process. Valid driver’s license.

DUTIES : Provide administration support of the unit. Execute daily office record keeping.
Management and control of logbooks for both Sub cars and G-Fleet as
prescribed by Policies. Management of the Asset registers for both G-Fleet and
Subsided vehicles. Monitor effective utilization of both G- Fleet and Subsided
vehicles (PFMA compliance). Ensure G.G cars are sent for maintenance. Ensure
License disks are replaced. Submission of monthly expenditure reports related to
the mileage and fuel usage. Ensure that capturing of expenditure for G.G.
vehicles takes place on a monthly basis on the ELS System. Attendance of
monthly meetings and provide feedback to the District team. Monthly reporting
based on start and end dates of subsidized vehicles to avoid refund after the
officials who have left the system. Ensure that Performance Management
System is executed.
ENQUIRIES : Mr. R Nemukula Tel No: (011) 983 2231
Ms. M Legoale Tel No: (011) 247 5989

 

4. CHIEF ADMIN CLERK: AUXILIARY SERVICE REF NO: TW2439
Sub-Directorate: Finance and Administration
SALARY : R183 438 per annum (Plus Benefits)
CENTRE : District- Tshwane West
REQUIREMENTS : An appropriate, recognized Tertiary qualification (or equivalent) qualification
(NQF L6). Applicants with prior learning, either by means of experience or
alternative courses may also apply. Working knowledge of relevant prescribed
Act, regulations and policies within Gauteng Provincial Government, PMFA,
treasury regulations. Knowledge of finance procedures. Communication skills
(verbal & written). Computer Literacy (Ms Word, Excel, Access, PowerPoint and
Publishers, BAS, SAP).and typing skills. Ability to work under pressure and work
in a team. Good interpersonal relations. Ability to work under pressure and long
hours during audit process. Valid driver’s license.

DUTIES : Supervision and coordination of General Workers (Cleaners, Groundsmen).
Dealing with all telephone account reconcilement, and communication with
Telkom. Investigate, dealing and/or reporting maintenance problems to the
maintenance selection at Head Office. Booking and allocations of venues.
Management of Leave within the Unit. Administrative Tasks such as record
keeping, report writing etc.
ENQUIRIES : Ms. S Letoaba Tel No: (012) 725 1451

 

5. CHIEF ADMINISTRATION CLERK 3 POSTS
Sub Directorate: Finance and Administration
SALARY : R183 438 per annum (Plus benefits)
CENTRE : Districts – Gauteng West REF NO: GW2441; Gauteng East REF NO: GE2442;
Johannesburg North REF NO: JN2443
REQUIREMENTS : A grade 12 certificates plus extensive relevant experience in office
administration. A relevant post Matric qualification in secretarial studies /office
management will be an added advantage. Experience in facilitating travel and
accommodation arrangements. Knowledge of procurement policy and processes.
Good interpersonal and organizational skills. Good communication skills (written and verbal).

Computer literacy (packages such as Microsoft Excel, Power-point,
MS Word, Group Wise Internet etc.). Good research and analytical skills. Ability
to work in a team and independently. Willingness to work after hours when
needed will be an added advantage.

DUTIES : Overall management of the office administration functions. Managing the office
diary, receiving visitors & Document management. Liaising with relevant
stakeholders. Assist with the procurement of goods and services. Handling basic
enquiries and assisting clients. Make logistical arrangements for the meetings,
seminars and workshops. Assisting the office with personal tasks within agreed
framework. Assist with the compilation of Office budget.
ENQUIRIES : Ms. L Dhlamini Tel. No: (011) 6604581
Mr. Leotlela Tel. No: 072 533 6073
Ms. R Vaughan Tel No: (011) 694 9378

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