Posted on :
5 Nov, 2014
5 Nov, 2014
The role of the HR and SDF Coordinator is to provide local GBS HR administration support to the SABU business unit. The HR and SDF Coordinator will split their time between completing local HR administration support, Employee Relations Support as well as ensuring compliance and administration with local legislative requirements.
1. Local HR Administration (30%)
Oversee the maintenance of local associate HR files, ensuring all documents are valid, auditable and adhere to local government legislations
Collect signatures for local documentation
Provide local language translation support for HR documents
Ensure any local changes are communicated to the correct GBS HR Operations Team
Support the annual rewards statement process
Manage the NCR process
2. Employee Relations (10%)
Use the case management tool to track the status and progress of employees and manager queries communicating effectively with appropriate parties including the employee Relations Consultant and HR Strategic Business Partner
May assist employee Relations Consultants with investigations to resolve employment issues, where specifically related to separation or workplace rights. Would track accordingly in case management tools
Set up an maintain ER records keeping and filing
Providing support to the ER team on a case by case basis, gathering necessary information to assist with case resolution
Support with the Workplace Right audits
3. Learning and Development Support (20%)
Provide Local ‘on the ground’ support for administering the facilitation of CCU programmes (including printing of materials, ensuring the venue is correctly set-up and supporting the Facilitation with any local needs)
Oversee that PO’s are raised for all required local training courses
Support with the delivery of the Best Employer’s Survey
4. Skills Development Facilitation (20%)
Compile and submit relevant documentation to SETA (i.e WSP/ATR)
Liaise with SETA on a regular basis to ensure that all SETA criteria, deadlines and guidelines are adhered to
Facilitate the Skills Development process with the company and assist in helping the business make sense of the Skills Development Act i.e interpret the Act, regulations, legislation and criteria
Assist with setting up training and coordinating committee in the company
Monitor progress with SETA
Keep training information updated – training attended by staff and also updated training providers for onsite audits
Liaise closely with the relevant stakeholders ( Finance, HR Director, Training manager): integral with the communication between the stake holders of any changes
Manage the application of grants with SETA
Manage all learnership, internship, bursary etc.. contracts and required information for grant application
Manage, monitor and track structures for a successful implementation of learnership, internship programs
5. BBBEE Coordination for SABU and Waveside (10%)
Gathering of BBBEE related information affecting the rating elements
Preparation and compile the BBBEE rating scorecard
Attend to various compliance initiatives including: Monitoring of learnerships, Internships and bursaries liaising with the SETA and ensuring all requirements and criteria are aligned.
Assist in introducing systems and processes for effective data compilation and reporting
Assist in the provision of advice regarding evidence requirements and record keeping practices
Attend meetings with relevant committees and operational teams to provide a guiding role in the committees
Liaising with BBBEE consultants, suppliers and Management
6. Employment Equity (10%)
Responsible for the delivery of Employment Equity Report
Serve as a resource for information and data regarding associate gender/ethnicity data and related affirmative action/diversity statistics.
Manage, develop and maintain an integrated data reporting infrastructure and continually update data of associate personnel action statistics as it relates to Affirmative Action in order to make this data readily available to decision makers.
Serve as the data point person during audits, including: managing audit data requests; producing affirmative action compliance data reports.
FINANCIAL/ JOB SCOPE
This role provides administrative support and then assist in managing locally legislative processes like BBBEEE which are critical for South African business in terms of compliance and doing business in South Africa. Also assist in managing skills development which is a process of claiming money back for the organisation related to training which enables the organisation to invest back into development initiatives
This role interacts with all internal HR associates from the SSBP, COE’s and GBS HR to obtain information and provide feedback, input and support
Interacts with the Global Finance Organisation to gain information and set up processes
Interacts with Coca-Cola University and the Learning and Development organisation to gain information and set up standard ways of obtaining information
Interacts with Managers and Associates to provide information and obtain information
Engages with local legislative bodies to discuss specific local requirements particularly in the skills development space and what the company needs to do, submit and comply with
Engages with 3rd party providers like conferencing venues to set up venues for learning interventions and all the logistics around setting up the training
Engages with 3rd party trainers who are providing local training and all the logistics
The problems to solve are around how to obtain the right information and collate it in order to fulfil specific legislative requirements. The process is defined but does require analysis of how best to obtain the information and compile in the correct way
QUALIFICATIONS / COMPENTENCIES / SKILLS
Consumer Focus: Demonstrating understanding of how one’s actions and/or work impacts the Company’s relationship with consumers.
Information Retention: Knowledge of retention requirements (e.g., type, duration) for employment or HR information.
Customer Focus: Making customers (external and internal) and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships; creating and executing plans and solutions in collaboration with the customer.
Diversity Goals: Knowledge of and ability to establish and monitor diversity goals.
RELATED EXPERIENCE REQUIREMENTS/ QUALIFICATIONS
HR Generalist background
2-3 years’ experience in administration roles
Experience in share-services organization desirable
TCCC / bottler experience would be a plus
Business Level English with oral and written communication fluency essential. Other languages desirable
Knowledge of and sensitivity to cultural diversity and ability to work in multiple ethnic and diverse cultural environments
Proficient written, oral and interpersonal skills in English
20%- 25% to travel to local conference facilities and then to the HR System Academy
At Coca-Cola Ltd. (Canada) you can cultivate your career in a challenging and dynamic environment. We are the largest manufacturer and distributor of nonalcoholic drinks in the world-selling more than 1 billion drinks a day. Unlock your full potential with a future-focused company that is known and respected throughout the world.
HOW TO APPLY