Contract Judge’s Secretary Vacancies – 2 Positions

CONTRACT JUDGE’S SECRETARY 2 POSTS REF NO: 05/14/C/LMP
(One (1) year contract appointment)
SALARY : R183 438 per annum (plus 37% in lieu of benefits).The successful candidates will
be required to sign a performance agreement.
CENTRE : High Court: Polokwane

REQUIREMENTS : Grade 12 with Secretarial Diploma or equivalent qualification; Short listed
candidates will be required to pass a typing test. Recommendation: A valid
driver’s license. Additional requirements: A four year recognized qualification or
a minimum of 20 modules completed towards an LLB Degree, BA or BCom Law
Degree (Results must be attached as proof) Proficiency in English and Afrikaans;
Law related experience. Skills and competencies: Computer literacy (MS Office);
Good communication skills (written and verbal); Administration and organization
skills; Research Capabilities.

DUTIES : Type (or format) draft memorandum decision, opinions or judgement entries
written by assigned Judge, administrator or staff attorney and modifies or
corrects same as directed (including dicta typing); Arrange and diarize
appointments, meetings, official visits, and make travel and accommodation
arrangements, etc Safeguarding of all case files and the endorsement of case
files with order made by Judge, Provide general secretarial/administrative duties
to the Judge, Update files , documents and provide copies of documents to the
Registrar Accompany the Judge to Court and circuit Courts as well, After a case
has been completed and opinion, decision or judgemnet entry released, returns
case file to administration for returns to clerk’s office. Reviews file before
returning it to administration to make sure it is complete and that there is nothing
in the file that does not belong there, such as Judge’s notes, interoffice
memoranda, etc; Management of judge’s vehicle, logbook and the driving
thereof, Compile data and prepares reports and documents for assigned judges
as necessary, including expense reports, continuing legal hours, financial
disclosure statements, and case management; Responsible for maintaining,
updating and implementing the court’s public records retention schedule with
respect to all records kept by the court, Arrives at work on time and is present
during working hours, cooperates with Judges, supervisors and co-workers as
necessary to insure the smooth and efficient operation of the court; Performs
other duties as requested by the Judges, or Court sdministrator, Arrange
receptions for the Judge and his visitors and attend to their needs; Manage of
Judge’s Library and updating of loose leaf publications; Any other task for or
allocated by the Judge; Comply with Departmental Policies and Prescripts.

ENQUIRIES : Ms Marosa PM. (015) 287 2034. or
Ms Phalane MR (015) 287 2035.

APPLICATIONS : Quoting the relevant reference number, direct your application to: Postal
address: The Regional Head, Department of Justice & Constitutional
Development, Private Bag x9526, Polokwane 0700 OR Physical address:
Reception area, Limpopo Regional Office, 92 Bok Street, Polokwane, 0700.
CLOSING DATE : 28 July 2014