Department of Defence: Senior Secretary x 2 Positions

Posted on :

13 Apr, 2015

Category :

Administrative Jobs in South Africa

These posts are advertised in the DOD and broader Public Service.
SALARY : R123 738 per annum, Level 5
CENTRE : Chief Directorate Compliance, Armscor Building, Erasmuskloof, Pretoria.

REQUIREMENTS : Secretarial diploma or certificate. Computer literacy (Microsoft Word, Excel and
Power point presentations). Ability to communicate effectively in English (Written
and oral). Analytical and innovative thinking ability as well as problem solving
skills and interpersonal skills. Organising and typing skills. High level of reliability.
Ability to act with tact and discretion. Ability to work under pressure. Knowledge of
documentation management.


DUTIES : Record appointments and events and manage the diaries of the chief director.
Receive telephone calls and refer them to the relevant role players. Arrange
meetings and events for management and staff within the unit. Record
minutes/decisions and communicate to relevant role players and follow up on
progress. Develop, maintain and update database of internal and external
stakeholders. Liaise with travel agencies to make travel arrangements, check the
arrangements when the relevant documents are received. Process the travel and
subsistence claims for the unit. Draft routine correspondence and reports. Does
filing of documents for the director and unit where required. Administers matters
like leave registers and telephone accounts. Receives, records and distributes all
incoming and outgoing documents. Handles the procurements of standard items
like stationery, refreshments, etc. Studies the relevant Public service and
departmental prescripts, policies and other documents to ensure that the
application thereof is understood properly. Remains abreast with the procedures
and processes that apply in the office of the director. A typing test will be
required of all candidates interviewed.
ENQUIRIES : Mr E Abotsi (060) 975 1452.
APPLICATIONS : Department of Defence, Chief Directorate Human Resource Management,
Directorate HR Career Management, Private bag X137, Pretoria, 0001 or may be hand delivered to Poynton Building, 195 Bosman Street, Pretoria, where it may
be placed in wooden box 4 at reception. For attention: Ms L. Hammond.
CLOSING DATE : 24 April 2015 (Applications received after the closing date and faxed copies will
not be considered).

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