Posted on :
3 Jun, 2015
3 Jun, 2015
EXECUTIVE SECRETARY, REF NO: HRMC 43/15/1
This is a re-advertisement, candidates who previously applied are requested to re-apply
SALARY : A basic salary of R337 998 to R398 139 per annum (Level 10). In addition, a
range of competitive benefits are offered.
CENTRE : Head Office: Pretoria, Branch: Civic Services, Office of the Deputy Director-General
REQUIREMENTS : Representivity: Coloured, Indian, White Male / Female candidates are
encouraged to apply. A 3 year Diploma/ Degree in Public Administration or an
equivalent NQF level 6 qualification in the Secretarial field with 1-2 years’
experience in Office Administration providing support to Senior Management
and/or a Grade 12 qualification with 5 years relevant experience. 1-2 years’
experience in Office Administration providing support to Senior Management.
A post graduate qualification will serve as an added advantage. Knowledge of
Office Administration, Public Service Regulatory Framework. Knowledge and
understanding of Departmental policies and regulations, Computer literate.
Client orientation and customer focus. A valid drivers’ licence, willingness to
travel extensively and working extended hours is essential.
subsistence claims. Monitor the budget in the office of the DDG. Provide
administrative duties i.e. filling of documents, leave and telephone accounts
register. Control the flow of correspondence and monitor target dates and
turnaround times. Consolidate reports and quality assurance e.g. progress
reports, monthly reports, quarterly and annual reports on performance
management, budget planning and strategic planning. Log submissions/
reports and make notes and/ or recommendations. Receive and record all
incoming and outgoing documents/ correspondence. Oversee the postal,
messenger services and cleaning services.
ENQUIRIES : Ms D Malao, Tel No: (012) 402 2298/2168
CLOSING DATE : 05 JUNE 2015
DUTIES : The successful candidate will be responsible for, amongst others, the
following specific tasks: Manage effective operations within the Unit. Provide
effective secretarial support services to the Deputy Director-General’s
including extensive diary management. Liaise and interact with various
Departmental business Units regarding enquiries, queries and any
information requested from the Unit. Receive, record and compile realistic
schedules of appointments for the DDG’s. Handle the procurement of
standard items such as stationary, refreshments etc. activities for the DDG.
Make travel arrangement and accommodation and process travel and
APPLICATIONS : Applications must be sent in time to the correct address as indicated at the
bottom of the circular, to reach the address on or before the closing date.
Applications send to a wrong address and/or received after the closing date
or those that do not comply with the requirements, will not be taken into
NOTE : Applications must be submitted on the Application for Employment Form
(Z.83), obtainable from any Public Service department or at www.gov.za and
must be accompanied by a comprehensive CV, including the details of at
least two contactable referees (should be people who recently worked with
the applicant) and certified copies of qualifications and identity document
(with an original certification stamp). It is the responsibility of applicants in
possession of foreign qualifications to submit evaluated results by the South
African Qualifications Authority. Where a valid driver’s licence is a
requirement, applicants must attach certified copies of such licences. If no
contact is made within three months of the closing date, please accept that
the application was unsuccessful. Successful candidates will be required to
enter into a performance agreement and be subjected to security clearance
procedures. Successful candidates may be required to undergo a
competency assessment. Candidates who possess a tertiary qualification, as
well as those who promote representivity (especially People with Disability),
are encouraged to apply. Note that the Departments’ working arrangements
for all posts within the Civic Services Local Offices includes Saturdays and
posts based at the Ports of Entry requires shift work.