Posted on :
29 Jul, 2013
29 Jul, 2013
Directorate: Human Settlement Development
Requirements: Matric plus NQF level 6 in office Administration coupled with minimum of 3 years’ experience in office administration in the public sector environment. Competencies –PFMA, public Service regularizations and Resolutions, decision making, analytical, financial management, planning and organising, people management, problem solving, conflict management, verbal and written communication, report writing, and computer literacy. Willingness to work long and irregular hours will be advantageous.
Duties: Provide administrative and office support to the COO. Oversee Logistical and administrative arrangement for meeting and other engagements that the COO is involved in. Facilitate research and co-ordinate projects. Manage the consolidation of operational plans and reviews in accordance with Departmental Strategic Plan. Compile the year planner for the office. Set up and maintain systems in the Office of the COO that will contribute towards improving efficiency in the office. Ensure, oversee and advise on the effective flow of information and document to and from the office of the COO and advice the COO accordingly. Quality-assure and edit all documentation both for internal and external consumption. Draft and oversee responses drafted on enquiries received from internal and external stakeholders. Remain up-to-date with regards to the applicable. Prescripts/policies and procedures to ensure effective support to the COO. Initiate, manage and complete designated special projects in the office of the COO.
Monitor and evaluate the performance of the staff in the office of the COO. Manage the human resource related aspects to the staff in the office of the COO, which includes training and developmental programmes. Liaise and communicate on a regular basis with the office of the HOD, internal and external stakeholders in ensuring understanding and expectations with regards to documents to be submitted to the COO. Determine and collate information with regards to the budget needs of the office of the COO. Keep records of expenditure commitments, monitor expenditure and alert the COO with regards to possible over and under expenditure. Ensure effective communication takes place between the office of the COO and other units within the Department.
Salary: R495 603 per annum (all inclusive package)
How to Apply
All applications should be delivered to
37 Sauer street,
Cnr Sauer and Market Street,
or Posted to
Private Bag X79
Enquiries: Ms N Kunene,Tel No: (011) 355 4285
Closing Date: 02/08/2013