Department of Public Works: Office Manager

OFFICE MANAGER: OFFICE OF THE REGIONAL MANAGER REF NO: 2015/18
SALARY : R 270 804 per annum
CENTRE : Johannesburg Regional Office
REQUIREMENTS : An appropriate three-year diploma or Bachelor’s degree in Administration or
equivalent qualification, coupled with relevant and appropriate experience in
office management l Excellent verbal and written communication skills l
Exceptional report-writing, presentation, general office and project management
skills l Computer literacy (MS Word/Excel/PowerPoint) l Good understanding of
PFMA, PPPFA and Government policies relating to Public Works l Sound
financial management and budgeting skills l Strong analytical skills and
assertiveness l Good interpersonal relations l The ability to work under pressure l
The ability to deal with and manage outside stakeholders as well as internal staff
l A valid driver’s licence as an added advantage.

DUTIES : Ensure the smooth functioning of the Regional Manager’s office and uphold a
positive image in the office l Set up systems to co-ordinate the flow of
correspondence between the Regional Manager, Head Office and within the
Regional Office and other stakeholders l Track and follow up issues on behalf of
the Regional Manager to ensure that issues are dealt with timeously l Ensure
proper preparation of documentation and assist the Regional Manager by
ensuring compilation of quality reports and other communication (letters, etc) in
terms of language and inclusion of relevant and adequate information before
such documents leave the office l Ensure that the administrative matters in the
office of the Regional Manager are dealt with l Co-ordinate activities of the
Regional Manager and provide advisory function l Assist with the compilation of
presentations on PowerPoint and executive reports to Head Office l Actively
intervene in the promotion and development of the office in all aspects, including
Human Resources l Accompany the Regional Manager to meetings as and when
required l Attend to all delegated functions and take to conclusion such actions l
Consolidate all component reports to produce a monthly office report l Take and
distribute minutes of meetings attended with or on behalf of the Regional
Manager l Monitor and report progress on all decisions taken (fully prepare for
meetings – venues, agendas, take and distribute minutes, refreshments) l Assist
the Regional Manager in the interrogation and analysis of Regional
Management’s quarterly business plan reports to ensure adherence to set
targets and communicate with management in writing on non-adherence on the
Regional Manager’s behalf l Assist in organising the region’s special events l
Make appropriate travel and accommodation arrangements for the Regional
Manager.

ENQUIRIES : Advocate J Monare, tel. (011) 339-6443 or (011) 713-6051/2.
APPLICATIONS : The Regional Manager, Department of Public Works, Private Bag X3,
Braamfontein, 0002017.
FOR ATTENTION : Mr N Zondi