The DTI Vacancies: Personal Assistant

Overview

The Industrial Development Incentive Administration Division within the dti has vacant position for a Personal Assistant which is now open for applications.

Duties

Provide professional support to the Chief Director
Manage the diary of the Chief Director
Provide project management support on projects in the office of the Chief Director
Answer telephone calls, transfer them and take messages
Report writing – consolidate monthly reports, prepare submissions, memoranda, agendas, letters, briefing notes and take minutes as well as follow-up on decisions
Document management – distribute and track the incoming and outgoing correspondence and manage the filing system of the office.
Manage the travel arrangements, advances and claims of the Chief Director
Perform filing and photocopying and other record-keeping duties
Manage events – arrange meetings, workshops, etc.
Manage patty cash and keep accurate records of all finance documentation, eg. Statements, petty cash.
Process all requisitions for office requirements.
Provide general support and perform other ad hoc as assigned by the Chief Director.

Requirements

National Diploma/ degree in Office Management
3-5 years’ experience in office management
Sound ability to communication well both verbally and written
Good interpersonal skills and service orientation
Computer Literacy (Specifically MS Word, Excel, Power Point and other software packages) and typing skills
Excellent organisational and planning skills.
A proactive team player.
Be able to work independently, and in a team.
Good time management – ability to adhere to deadlines and be punctual.
Integrity and discretion in dealing with sensitive matters and ability to maintain confidentiality
Be willing to rotate within IDIAD.

Click here to apply online