Posted on :
29 Oct, 2021
29 Oct, 2021
Educor is the largest private education supplier in Southern Africa., managing 10 educational brands across its more than 60 campuses and sites in South Africa and internationally. As a Group we possess a rich heritage with brands that have been in existence for many years. Since our inception in 2008, Educor has evolved into an education giant offering face-to-face, distance and online learning. Our face to face brands include Damelin, City Varsity, ICESA and Central Technical College. Distance brands include INTEC College, Damelin Correspondence College (DCC) and our higher-education distance brand, Lyceum.
Job Title: Executive PA – Educor Pinetown
Location: Pinetown, KwaZulu-Natal, South Africa
Reference #: O3
Contract Type: Permanent
•To contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on
timely and efficiently.
•To organise and coordinate office operations and procedures to ensure organizational effectiveness, efficiency and
smooth running of the Executive’s office.
•Provide professional, proactive and efficient secretarial and administrative support to the Executive
KEY PERFORMANCE AREAS:
•Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
•Prepare agenda for meetings and sets up required meetings as directed.
•Attends meetings and keep minutes, ensuring minutes are distributed timeously.
•Provides administrative support for the completion of documentation of Board agenda items.
•Receive and screen phone calls and redirect them when appropriate.
•Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
•Make travel arrangements for executives preparing complex travel itineraries.
•Prepares travel itineraries; prepares, compiles and maintains travel vouchers and records.
•Handle confidential documents ensuring they remain secure.
•Maintain electronic and paper records ensuring information is organized and easily accessible.
•Conduct research and prepare presentations or reports as assigned.
•Proactive and Effective Diary Management
•Maintain the confidentiality of the office.
•Determine matters of top priority and handle accordingly.
•To troubleshoot challenges as they arise.
•Maintain an up-to-date executive key client contact lists for the Executive office.
•To assist with project monitoring and budget tracking for the CEO/CFO.
•Prepares and maintain CEO/CFO’s expense claims and reports.
•Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
•Maintain hard copy and electronic filing system.
•Preparing and maintaining the data shared between the departments and recording the information accordingly
•Communicates in a positive and effective manner with the other Executives, managers and employees within the
•Schedule departmental meetings, prepare agendas and reserve rooms for meetings.
•Facilitate deliverables by other Executives and managers through interaction with their Secretaries
•Support other Executives when required and when directed by CEO/CFO.
•Commitment to efficiency a willingness to seek best practices in running the office.
•Other duties as assigned.
REQUIREMENTS OF THE JOB:
1.Degree in business administration or relative field
2.Proven experience as executive secretary or similar administrative role
3.Familiarity with basic research methods and reporting techniques
4.Excellent computer literacy is essential especially in MS Outlook, MS Word and MS Excel.
5.A minimum of 7 Years’ experience in a similar role
6.Valid Driver’s Licence
COMPETENCIES OF THE JOB:
1.Planning and organizing competencies
2.Good attention to detail.
3.Excellent communication skills especially verbal and written English.
4.Able to work independently
5.Ability to function in a highly pressurized environment
6.Good business acumen – Professional, confident, credible, enthusiastic team player with a flexible, “can do” attitude
7.Ability to form networks with staff at all levels, earn respect from peers, and influence effectively by being a team player.
8.Ability to adapt to a constantly changing and growing business environment
9.Ability to maintain confidentiality is essential
10.Self-motivated and proactively build and develop internal and external networks
11.Portrays professional image of self and role.
12.Able to work under high pressure to meet deadlines
Application Deadline: 10/11/2021