Posted on :
15 Feb, 2022
15 Feb, 2022
Assist the Facilities Supervisor in the maintenance of the Fund’s facilities, as well as the safety and security of staff and assets.
Job Title: Facilities Administrator
Location: Bryanston, Gauteng, South Africa
Reference #: #FA
Contract Type: Permanent
Salary: Market Related
Assist with the coordinate of services for Facilities:
.Update current job lists for all active services and associated service providers.
.Provide monthly reconciliations of the status of all requests.
.Maintain register of service providers, inspect buildings and common areas for minor maintenance and repair, report faults and follow up on timely resolution.
.Support the Facilities Supervisor in managing the logistical requirements of office moves with the relevant stakeholders, according to the agreed plan.
Provide administrative support:
.Respond efficiently and timeously to all correspondence related to the functioning of the section.
.Reconcile invoices and process for payment
.Maintain an accurate, accessible filing system of documentation.
Support facilities safety requirements and contribute to ongoing health and safety reporting :
Ensure compliance to the necessary OHS services including first aid kit; order replacements where required, ensure that safety equipment is maintained and in working order.
Assist Facilities Supervisor, ensuring that all common areas are free from dangerous or hazardous materials, conduct physical inspection of business premises to ensure that all hazardous or flammable materials are properly stored and or disposed of.
.Ensure that dangerous materials are correctly stored in locked facility.
.Participate in safety meetings
.Provide administrative support by accurately completing safety documentation, as required, and submitting by due dates.
Assist with security requirements:
.Update the service register for services such as back-up generators, alarm and security testing
.Arrange and allocate physical parking on site, when requested by internal stakeholders in accordance with policy.
.Ensure that parking is reserved, as allocated and escalate matters in instances of transgressors
.Arrange security tags and parking bays for all new hires and collect tags from all exiting/ resigning employees in accordance with procedure.
Keep up to date records of Service Providers and Contractors on site:
.Update records of all contracts and SLA service providers applicable to Facilities.
.Update booking, timing, and arrangements of services.
.Keep up to date records of the servicing / maintenance of vehicles
.Relevant Diploma preferred
.At least 1 years’ experience within facilities administration.
.Knowledge of OSHACT requirements.
.Knowledge of security processes and procedures
.Basic computer literacy
Application Deadline: 22/02/2022