Executive Administrative Assistant at Coca Cola

Posted on :

14 Mar, 2014

Category :

Administrative Jobs in South Africa, Executive Jobs in South Africa

Position Overview:

To provide administrative support, to the Director, Sustainability for EAG as well as additional Group principals including the Live Positively & Special Projects Director; Group K&I Director and Group Commercial Director

ensuring the smooth running of the office environment through the effective handling of Admin support thereby projecting a professional, leading edge image for to all stakeholders.

Successful arrangement and communication of logistics in support of the events/conferences , Maintaining electronic & Physical Notice Board and raising Purchase orders for the office.

Provide Back up to AP & Treasury As required.

 

KEY DUTIES/ RESPONSIBILITIES

Support office team in all day to day activities

Co-ordinating meeting schedules & Travel Arrangements

Preparing Power Point presentations

Internal and external stakeholder liaison —- Conducting surveys

Raise PO’s

Using SAP to respond to basic client issues

Back up for AP & AR SAP Processing

Receiving Incoming Cheques and arranging for Banking.

Manage office supplies & resolve equipment issues

 

ORGANIZATION IMPACT/ INFLUENCE

Extensive High Level Strategic / Operational Interaction with:
AssisstingAssociates, Clients, Travel Agencies and Hotels

Nature and Purpose of the Interaction:Co-ordination of meetings

 

RELATED JOB REQUIREMENTS

Technical Skills:

Attend to Customer Enquires in an Office Setting

Manage Time and Work Processes within a Business Environment

Operate and Take Care of Equipment in an Office Environment

Receive, Distribute and Dispatch Mail in an office Environment

Process Incoming and Out-going Telephone Calls

Receive, Consult and Direct Visitors in a Reception Area

Manage a Diary for Self and Others

Order and Distribute Office Supplies

Receive, Deliver and Store Materials Against Brief

Basic SAP

AP & AR Processing through SAP

Generic Competencies:

Building Value Based Relationships

Leveraging And Respecting Others

Problem Analysis / Problem Solving

Work In Teams

 

EDUCATIONAL REQUIREMENTS
Matric ,Office administration diploma

 

ANALYSIS

Travel: changes in itineraries and obtaining visas at short notice

Meetings: last minute cancellations

Logistical Support: for the Africa SABU, function head meetings, off-site meetings – both local and international locations

Negotiation: negotiate preferential rates with hotel management

 

JUDGEMENT AND DECISION MAKING

Event Management: Negotiations with hotels for best accommodation, conference and banqueting rates. Recommendations for gifts for various conferences/meetings. Source a number of venue options for final decision with Manager

 

ADDITIONAL INFORMATION

Grade: 6

Location: Illovo, Johannesburg

 

JOB ID 27986
LOCATION(S) South Africa
CITY/CITIES Johannesburg
SPECIFIC LOCATION ZA-GA-JOHANNESBURG-ILOVO OFFICE
JOB TYPE Full Time
TRAVEL REQUIRED 0%
RELOCATION PROVIDED No
JOB POSTING END DATE Mar 18, 2014

 

Click here to apply online

 

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