Posted on :
14 Mar, 2014
14 Mar, 2014
Position Overview:
To provide administrative support, to the Director, Sustainability for EAG as well as additional Group principals including the Live Positively & Special Projects Director; Group K&I Director and Group Commercial Director
ensuring the smooth running of the office environment through the effective handling of Admin support thereby projecting a professional, leading edge image for to all stakeholders.
Successful arrangement and communication of logistics in support of the events/conferences , Maintaining electronic & Physical Notice Board and raising Purchase orders for the office.
Provide Back up to AP & Treasury As required.
KEY DUTIES/ RESPONSIBILITIES
Support office team in all day to day activities
Co-ordinating meeting schedules & Travel Arrangements
Preparing Power Point presentations
Internal and external stakeholder liaison —- Conducting surveys
Raise PO’s
Using SAP to respond to basic client issues
Back up for AP & AR SAP Processing
Receiving Incoming Cheques and arranging for Banking.
Manage office supplies & resolve equipment issues
ORGANIZATION IMPACT/ INFLUENCE
Extensive High Level Strategic / Operational Interaction with:
AssisstingAssociates, Clients, Travel Agencies and Hotels
Nature and Purpose of the Interaction:Co-ordination of meetings
RELATED JOB REQUIREMENTS
Technical Skills:
Attend to Customer Enquires in an Office Setting
Manage Time and Work Processes within a Business Environment
Operate and Take Care of Equipment in an Office Environment
Receive, Distribute and Dispatch Mail in an office Environment
Process Incoming and Out-going Telephone Calls
Receive, Consult and Direct Visitors in a Reception Area
Manage a Diary for Self and Others
Order and Distribute Office Supplies
Receive, Deliver and Store Materials Against Brief
Basic SAP
AP & AR Processing through SAP
Generic Competencies:
Building Value Based Relationships
Leveraging And Respecting Others
Problem Analysis / Problem Solving
Work In Teams
EDUCATIONAL REQUIREMENTS
Matric ,Office administration diploma
ANALYSIS
Travel: changes in itineraries and obtaining visas at short notice
Meetings: last minute cancellations
Logistical Support: for the Africa SABU, function head meetings, off-site meetings – both local and international locations
Negotiation: negotiate preferential rates with hotel management
JUDGEMENT AND DECISION MAKING
Event Management: Negotiations with hotels for best accommodation, conference and banqueting rates. Recommendations for gifts for various conferences/meetings. Source a number of venue options for final decision with Manager
ADDITIONAL INFORMATION
Grade: 6
Location: Illovo, Johannesburg
JOB ID | 27986 |
LOCATION(S) | South Africa |
CITY/CITIES | Johannesburg |
SPECIFIC LOCATION | ZA-GA-JOHANNESBURG-ILOVO OFFICE |
JOB TYPE | Full Time |
TRAVEL REQUIRED | 0% |
RELOCATION PROVIDED | No |
JOB POSTING END DATE | Mar 18, 2014 |
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