The Sub-Award Analyst is primarily responsible for providing overall financial management sub-award quality assurance and management expertise to country offices and projects. He/she will provide professional financial management expertise and technical training from pre-award to close-out of sub-awards.
Job Title: Sub-Award Analyst
Location: South Africa
The functions of the position include:
- Knowledge of donor (USG and non-USG) rules and regulations;
- Review subaward budgets packages for completeness and adherence to FHI360 standards
- Track and document grantee monitoring procedures using SharePoint or another database
- Standardization of administrative procedures for efficient sub-award financial management within the regional office, country offices and projects;
- Participate in Business Development teams to provide advice in budgeting and sub-award planning and allocation;
- Capacity building of project and regional staff through joint reviews of documentation, including subaward monitoring and budgets for compliance and consistency;
- Maintain knowledge of FHI360 subaward procedures and informing the team of changes in policies and procedures;
- Perform Pre-award assessments
- Review preaward assessments performed by country office teams
- Perform subawardee financial reviews and site visits
- Serves as a technical resource to proposal development units (Business Planning and Proposal and Cost and Pricing) by preparing budgets and performing subaward preaward assessments paperwork, etc.
- Reviews and negotiates critical sub-award budgets.
- Identifies significant risks and recommend plan for mitigation including justification of working at risk.
- Advises program staff on matters of concern and elements of risk that can be detrimental to successful sub-award performance. Recommend alternative approaches to overcome any negative impact.
- Assists with project launch and provide training on financial management sub-award processes and expectations as needed.
- Track adherence to all funder and FHI 360 policies and mandatory procedures. Review Modification budgets. These will include sub-award add-ons, budget realignments, cost extensions.
- Collaborates with other enterprise services staff in the development of modifications, budget realignments, etc.
- Liaises with program teams to ensure all projects have adequate sub-award monitoring systems in place.
- Trains other staff in standardized procedures for efficient sub- award financial management.
- Responsible for ensuring project teams are completing the subaward financial tracking tool (SAT)
- Manages input to sub-award close-out.
Applied Knowledge & Skills:
- Strong and solid command of Excel,
- Ability to mentor and work with country level Finance staff to ensure high quality and compliance with subaward management procedures.
- Effective oral communication and business writing skills.
- Independently use technology to perform work. Ensure integrity of systems, internal controls and data, including recommending modifications for further strengthening as indicated.
- Apply updated technology to facilitate procedures and achieve unit goals and objectives.
- Adaptable to work environments in diverse cultural settings.
Problem Solving & Impact:
- Analyze highly complex situations (e.g., high risk conditions or business-sensitive issues) and alert leadership to impact on performance.
- Recommend options to overcome the above based on careful and thoughtful evaluation of facts and well-informed interpretation of applicable regulations.
- Ensure that sub-awards are administered according to the highest standards of ethics and compliance and quality.
- Erroneous decisions or recommendations or failure to achieve results may cause the organization to incur additional costs and suffer delays that can have a negative impact on its record of performance.
- Performs work with a high degree of independence to determine practical methods and procedures for effective performance.
- Bachelor’s degree in Accounting /Finance or International Equivalent in Business Administration or related field.
- Minimum of 3-5 years’ experience in a Finance position in either the Federal Government acquisition system or a Non- governmental Organization (NGO) – domestic or international.
- Audit experience will be an added advantage
- Excellent oral and written communication skills.
- Must have attention to detail.
- Excellent organizational skills and strong ability to manage and meet multiple tasks.
- Read, write and speak English. Fluency in a foreign language is desired.
- International development, healthcare, or consulting industry experience preferred.
Typical Physical Demands:
- Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.
Technology to be Used: Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand-held devices.
Travel Requirements: Less than20%
** Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
Interested candidates may submit their resume together with a motivational cover letter indicating the position and location for which you are applying for, to http://www.fhi360.org/careers.
This job advert summarizes the main duties and requirements of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.
Application Deadline: Friday, 8 November, 2019