Department of Defence: Finance Clerk Job Opportunities X 3 Positions

1. FINANCE CLERK SUPERVISOR REF NO: CFO 16/3/5

Financial Management Division, Chief Directorate Financial Services, Directorate Finance Support Services, Fin ETD Centre, Thaba Tshwane

SALARY : R196 278 per annum, Level 7

CENTRE : Pretoria

REQUIREMENTS : Minimum requirements: B Degree/ three year National Diploma in Finance/HR or Public Administration related field with a minimum of two (02) years’ experience in training administration environment and/or Grade 12 certificate with a minimum of three (3) years’ experience in training administration environment.

Knowledge: Knowledge of PERSAL/PERSOL. Knowledge of FMS/BAS. Ability to correctly interpret and apply policies and regulations. Knowledge of the SDA, PSA, SDLA, PFMA, LRA and EEA. Skills: Computer literacy (Office packages). Excellent verbal and written communication skills. Good inter-personal, analytical and innovative thinking abilities. Personal attributes: Ability to work as an individual and in a team. Able to work accurately under pressure. Added advantage: A valid RSA driver’s license/Military drivers licence, Knowledge of the DOD ETD policies.

DUTIES : Managing procurement and logistic support to the centre. Responsible for the maintenance of facilities. Be the nodal point for administration of contracts. Liaise with the suppliers for quotations and supply of goods. Responsible for stock control and asset register. Manage the transport fleet allocated to the centre. Provide S&T support to the staff members. Consolidate monthly strength return and payroll system (ACB’s).

Approval of PERSOL and Milqual transactions. Provide training monthly reports and statistics. Administration of state bursary for Financial Management Division (FMD). Managing cash flow and budget expenditure for the centre. Draft agendas and take minutes during ETD meetings. Management of records and archives. Managing telephone accounts for the centre. Provide OHS support to the centre. Responsible for the general administration. Supervision of personnel under this post.

ENQUIRIES : Ms M. Wehl, tel (012) 674 4626/ 4628/9

2. FINANCE CLERK REF NO: CFO 16/3/6

Finance Management Division, Chief Directorate Budgeting, Fleet Command Budget Management SALARY : R132 399 per annum, Level 5 CENTRE : Simon’s Town

REQUIREMENTS : Minimum requirement: Grade 12 certificate with finance and / or Accounting related subjects. Knowledge: Ability to understand and interpret basic financial policy. A basic knowledge of financial policy and PFMA Skills: Sound reasoning, mathematical and problem solving skills. MS Word, Excel, PowerPoint Well developed verbal and written communication skills. Personal attributes: Able to compile effective reports and statistics and basic knowledge. Trustworthy, honest and loyal. Ability to effectively function as part of a team, receptive to work-related suggestions/ideas, decisive/persevering in regard to task finalisation and able to effectively function under pressure. Be able to compile effective reports and statistics. Basic knowledge of the Budget process. Added advantage: Post matric qualification in finance and/or minimum of one year relevant experience. Successful completion of the Budget Management Courses will be a strong recommendation, a valid RSA driver’s license/Military driver’s license.

DUTIES : Assist in expenditure information, historical information and statistics for the Fleet Budget Manager. Assist in preparing a variety of financial/budgetary reports and statistics as well as manage an effective internal registry for incoming/outgoing correspondence and maintain a filing system for the fleet Budget Manager. Collect/deliver budget related documentation from and to other divisions, formations, directorates and sections. Assist management with regard to general administrative functions at fleet Budget Management office. Prepare and compile budgetary and expenditure control documentation eg. Expenditure graphs, expenditure reports, monthly financial reports, financial Authority (FA documents and motivations. Maintain a register of funds reallocations and FA applications as well as updating the database on the financial management system (FMS). Assist with the preparation of monthly Early Warning Reports (EWR’s). Assist in the management of logistical and stationary requirements of fleet Budget Manager and take roll call of Fleet Budget Management Office.

ENQUIRIES : Ms Y. Kweyama, tel: (021 787 4613).

3. FINANCE CLERK, REF NO: CFO 16/3/7

Financial Management Division, Chief Directorate Accounting, Directorate Personnel Payments (Final Payment) SALARY : R132 399 per annum, Level 5

CENTRE : Pretoria

REQUIREMENTS : Minimum requirements: Grade 12 Certificate with finance and/or Accounting related subjects. Knowledge of the calculation and processing of salaries and allowances, final payments when persons exit their work, registration of file and documents, data capturing on financial and salary systems will be an advantage. Sound reasoning, mathematical and problem solving abilities. Knowledge of Computer system as well as MS Word and Excel and MS Power Point will be a strong recommendation. Well-developed verbal and written communication skills in English. Very conscientious and motivated towards producing effective and correct work and aiming for zero defects environment. Ability to effectively function as part of a team, receptive to work related suggestions/ideas, decisive/persevering in regard to task finalization and able to effectively function under pressure. Added advantage: Post matric qualification in Finance and/or minimum of one year relevant experience.

DUTIES : Execution of the prescribed accounting processes related to payments of benefits, leave gratuity and prorate bonus due to DOD personnel that exit DOD, salaries and allowances to DOD personnel out of service. Executing of the constant collaboration and communication with supervisors, management of selfdiscipline, data capturing on DOD accounting and salary systems, administration of DOD payments files and related documents. Assisting in the coordination and execution of administrative related tasks. ]

ENQUIRIES : Mr V. Mtengwane, tel: (012) 392- 2110

APPLICATIONS : Applications must be submitted to: Financial Management Division, DFSS, Career Management Section, Private Bag X 137,Pretoria, 0001 or applications may be hand-delivered to: Department of Defence, Poynton building, 195 Bosman Street, Pretoria where it must be placed in wooden post box 5 at Reception. NOTE : Please use reference number not post number

CLOSING DATE : 18 March 2016 (Applications received after the closing date and faxed copies will not be considered).

NOTE : Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service department), which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience) and clear certified copies of original educational qualification certificates, ID document and Driver’s license (where applicable). Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record-, citizenship- & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. Potential candidates, declared in excess must indicate their excess status on Z83, Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months ito the prescribed rules. The Department reserves the right not to make appointment(s) to the advertised post(s). Persons not employed by the DOD/Public Service may thus not apply for the vacancies advertised in this Circular