Posted on :
13 Dec, 2021
13 Dec, 2021
To provide administrative support to the Divisional Executive: Enforcement and to ensure that office operations within the Division are efficient and successful in supporting business activities and vision. The person appointed to this position will report directly to the Divisional Executive.
Job Title: EXECUTIVE SECRETARY DIVISIONAL EXECUTIVE: ENFORCEMENT
Location: Pretoria, Gauteng, South Africa
Reference #: FSCA 830
Contract Type: Permanent
Salary: Market Related
Key Performance Areas:
•Render secretarial and executive administrative support to the Divisional Executive including taking minutes in meetings, maintaining an effective electronic filing system; and managing approvals.
•Manage incoming and outgoing correspondence and telephone calls.
•Manage travel and accommodation arrangements for the Divisional Executive;
•Manage the procurement process within the Divisional Executive’s office.
•Monitor office supplies inventory and place orders;
•Prepare internal and external corporate documents for team members and industry partners;
•Plan and arrange internal and external meetings, workshops, and functions;
•Follow office workflow procedures to ensure maximum efficiency;
•Assistance with case management and correspondence to investigated and other parties;
•Perform all additional functions ordinarily required of a secretary including, but not limited to preparation of forms and other standard documents for consideration and submission to committees;
•Follow-up on document reviews to ensure timeous finalization of documents;
•Support other teams in the Division with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, etc.); and
•Any other official responsibilities delegated by the Divisional Executive.
Other Key Competencies:
The candidate must demonstrate the following skills and attributes: An excellent command of both spoken and written English; disciplined, organized and reasonably tidy; reliable, trustworthy, of sound judgment, self-confident co-operative and supportive nature; commitment to ensuring effective teamwork and ensuring that all work is done timeously, at a high standard and that the organization’s reputation is protected and enhanced. The candidate must also have exceptional interpersonal skills, be friendly and display a professional demeanor. Knowledge of project administration; document configuration and file planning will be an added advantage.
FSCA is committed to increasing the representation of marginalized groups in line with its Employment Equity Plan. Persons with disabilities are encouraged to apply.
Please note that correspondence and communication will only be conducted with short-listed candidates and that the FSCA reserves the right not to appoint if a suitable candidate is not identified.
BCom Degree, with more than 5 years administration experience (at least 3 years at the executive level) as a Secretary/Personal Assistant or Office Manager on a full-time basis. The candidate must be proficient in the use of Microsoft Office suite (Word, Excel, Access, and PowerPoint) and other commonly used office software products. The candidate must have experience in coordinating and scheduling regular staff and management meetings, gathering agenda items and materials as required.
Application Deadline: 21/12/2021