Gauteng Department of Health Recruits Administration Officer

ADMINISTRATION OFFICER REF NO: 05249
Directorate: Administration
SALARY : R183 438 per annum (plus benefits)
CENTRE : Sterkfontein Hospital

REQUIREMENTS : Grade 12 plus Administrative Diploma, Good Communication and Writing Skills.
Experience of 3 Years in an office management environment, 5 years appointed
in the Public Sector. Computer Skills in MS. Word, Excel and PowerPoint
presentation development.

DUTIES : Providing a professional support function, general office administration to the
CEO which includes but is not limited to: Receiving telephone calls and exercise
discretion and refer to correct role players, Handle queries, perform advanced
typing, minute taking, liaise with key customers, and High level stakeholders,
Ensure effective flow of information and documents to and from the unit Diary
management, arrange and schedule meetings Confirm appointments,
preparation of agendas and record keeping of minutes of meetings. Book venues
and handle logistical arrangements for meetings and workshops. Obtain inputs,
collate and compile reports, e.g. progress, monthly and management reports.
Manage leave register for the unit. Handle procurement of standard items like
stationary, refreshments etc. for the activities of the CEO and the unit. Ensure the
safekeeping of all documentation in the office in line with relevant legislation and
policies Develop and manage register of all incoming and outgoing documents in
line with the business objectives of the department Conduct follow-ups with
reports. Refer all incoming correspondence to the relevant Heads of Sections.
Provide general and administrative support functions to the CEO, including travel
arrangements when required. Develop and manage an efficient, professional
document management filing system.

ENQUIRIES : Ms. C Makutulela, Tel No 🙁 011) 951 8202

APPLICATIONS : Applications must be submitted on a Z83 form, certified copies of C.V, ID, and
Qualifications to be attached. Applications must be submitted to HR in
Administration building. Sterkfontein Psychiatric Hospital, Private Bag X 2010,
Krugersdorp, 1740 or apply online at; www.gautengonline.gov.za

CLOSING DATE : 28 November 2014