General Ledger Administrator/ Bookkeeper

Posted on :

9 Oct, 2013

Category :

Administrative Jobs in South Africa

Specific Outcomes / Accountability
Aspen Pharmacare Holdings Ltd-Monthly:

Manage and maintain Fixed asset register
Manage and maintain Fixed IP registers
Calculate new royalties for IP purchased
Calculate royalties on existing IP
Review Durban cash book and journal for correct allocation
Prepare cash book for secondary accounts (JHB, call and dividend account)
Review petty cash recon
Conduct spot count of forex balances held and prepare recon
Review all cheque payments being made
Review creditors invoices in BAAN
Process creditors EFT payments in BAAN and FNB
Review creditors recons
Prepare BOP forms for foreign payments
Request forex from Bidvest when required
Invoicing for all intercompany charges
Confirm intercompany balances with affiliates
Calculation of forex gain or loss monthly
Maintain interest calculation on loan accounts
Prepare all monthly journals as per ‘workflow for Holdings accounts’
Scrutinise GL for accuracy and prepare monthly accruals
Reconcile GL Accounts as per ‘workflow for Holdings accounts’
Prepare detailed monthly management accounts comparing to budget and latest forecast
Send management accounts to cost centre managers for comment
Extract TB out of BAAN and upload into Cognos
Reconcile all account in Cognos and submit to Group
Maintain share capital and share premium schedule for Holdings and Group
Maintain share contributions schedule
Maintain weighted shares calculation for Group reporting
Scrutinise vat accounts for accuracy.
Prepare and pay the vat through e-filing
Empowerdex and BEE Updates
Assist with preparation of tax pack and supporting information

Aspen Pharmacare Holdings Ltd – Quarterly:
On a quarterly basis, liaise with cost centre managers and prepare the forecast
Send latest forecast to cost centre managers for comment
Update Cognos with latest forecast, reconcile all accounts in Cognos and submit to Group

Aspen Pharmacare Holdings Ltd – Annually:
Update the IP register following impairment review meeting and process impairment journals
Prepare all schedules for external auditors
Answer all queries and questions of external auditors re year end
Sort out all KPMG queries re tax pack so that the tax return can be prepared and submitted Annually liaise with cost centre managers and prepare the budget
Send budget to cost centre managers for comment
Update Cognos with annual budget, reconcile on Cognos and submit to Group
Prepare half year end pack
Prepare year end pack
At year end prepare tax pack with all supporting schedules
Sort out any queries as they arise
Liaise with KPMG re SARS audit and prepare all necessary schedules and copies of
invoices that are required
Assist with putting processes in place to clear all audit issues
Projects – Baan LN



Skills and Attributes: 
Computer Literate – proficiency in Excel , Word , PowerPoint and computer system e.g. Baan, SAP etc.
Time management
Problem Solving
Attention to Detail
Team player
Corporate Governance
Planning and Organising

Willing to learn
Willing to go the extra mile
Enthusiastic and Passionate
Self-driven and Motivated

Educational Qualifications & Experience:
Matric / Senior Certificate
Degree / Diploma in Accounting or relevant qualification
At least 5 Years’ Experience in a relevant environment

Salary: Market Related

Type: Permanent

AA Position: No

Work Level: Mid-Level

Branch: Kwazulu Natal – Durban North


How to Apply

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