Posted on :
19 Aug, 2020
19 Aug, 2020
Growthpoint provides space to thrive with innovative and sustainable property solutions. We are an international property company with assets on three continents and the largest South African primary REIT (Real Estate Investment Trust) listed on the JSE. We own and manage a diversified portfolio of over 550 property assets, locally and internationally.
Growthpoint is a FTSE/JSE Top 40 Index company, a constituent of the FTSE EPRA/NAREIT Emerging Index and is in the FTSE4Good Emerging Index and FTSE/JSE Responsible Investment Index.
Job Title: Property Administrator
Location: Sandton, Gauteng, South Africa
Reference: # PRA28
Contract Type: Permanent
Provides administrative and specialized support to the Property and Portfolio Managers. Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries.
Duties and responsibilities
•Follow up on outstanding lease agreements and Client Verification documentation
•Prepare take back inspection reports and notify Building and Leasing Consultants
•Liaise with Clients, Documentation Specialist, Portfolio Manager, Property Manager, Leasing Consultant, Credit Controller, and external Brokers about lease agreements
•Check accuracy of Lease Agreements before sending to Clients for signature
•Prepare renewal sheets with information on current and budgeted charges
•Ensure the correct loading of debit orders
•Write housekeeping letters and reports
•Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries
•Calculate annual rates and refuse recovery and insurance adjustments for loading onto the Property Management system
•Assist with deposit refunds and returning of bank guarantees
•Take minutes and record action items agreed to in the Monthly Report Back meeting
•Assist with the budget process
•Assist with compilation of the monthly report packs
•Assist Portfolio/Property Managers and SBU as and when required
•Complete and upkeep outstanding lease reports as well as reports on new lets and renewals already concluded
•Update and keep tenant contact list and detail up to date.
•Forward copy of agreement of lease and tenant criteria documents
Experience & Qualifications
•Post matric qualification in Property Management or equivalent diploma/degree is a prerequisite.
•Minimum 5 years of experience in property management, administrative or client interaction roles required
•Knowledge of property management is an advantage
•High attention to detail
•Ability to cope under pressure
•Hardworking and highly organized
•Excellent interpersonal skills and a team player
•Excellent time management skills
•Proactive, self-starter with initiative
•Ability to multitask
•Client focused at all times (internal & external)
Competencies and Skills
•Ability to draw schedules/reports on system
•Good communication skills – written and verbal
•Time management skills
•A good mix of interpersonal and administrative skills
•Good problem-solving skills
•Excellent touch-typing skills with a high accuracy rate
This position is office based and works on a normal 40 hours a week. Busy periods may require extra hours to ensure deadlines are met. Employees may be required to travel for business purposes.
Application Deadline: 25/08/2020