Posted on :
1 Aug, 2016
1 Aug, 2016
The job exists within the CH and Pharma businesses to assist with the Management of Written Standards for all business units which form part of the Internal Control Framework, and to provide administrative support to the Legal Director with regards to the Third Party Contracting process.
-Load myLearning new starter induction and job title specific SOPs and local policies for both Rx and Cx new starters.
-Develop curriculums (group of training modules) that is customised for SOPs applicable to each job title.
-Constantly monitored revised SOPs to detect if the in-scope staff of the SOP has changed. Adapt the curriculum accordingly.
-Initiate a project to transfer all local SOPs (117 in total) and local policies (36) to a myLearning friendly format.
-Transfer the HR induction booklet to a myLearning friendly format.
-Develop an assessment on myLearning for each SOP and local policy.
-Monitor (by drawing reports from myLearning) that new starters have completed their training on job title specific SOPs within 3 months of employment date. Highlight non-compliance to managers and Risk and Compliance.
-Monitor (by drawing reports from myLearning) that new starters have completed HR induction booklet within 3 months of employment date. Highlight non-compliance to managers and Risk and Compliance.
-Monitor (by drawing reports from myLearning) that staff have completed training on new/revised SOPs and policies before the effective date. Highlight non-compliance to managers and Risk and Compliance.
-Management of the SOP Team site including: Loading of new/revised SOPs, maintaining SOP Matrix and SOP Training tracker, tracking and communicating SOPs due for review and new SOPs to the business.
-Provide admin support of the Contract Management process
All administrative duties with regards to Management of the Written Standards and Third Party Contracting process.
Ensure accurate record keeping
Ensure that the allocated projects are completed within the allocated timeframe
Interactions with other functions
Ability to prioritise and pay attention to details
Ensure and maintain a high standard of confidentiality.
University Degree, preferably in Risk and Compliance or Legal studies.
Intermediate MS Office and Outlook knowledge
Good records keeping and administrative skills
Document control principles
Good interpersonal skills
Good verbal and written communication skills
Attention to detail
On time delivery
Ability to work well under pressure and still provide quality work
You may apply for this position online by selecting the Apply now button.
Important notice to Employment businesses/ Agencies
GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK’s commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.
Preference will be given to candidates in line with the GSK SA and GSK Consumer Healthcare Equity Plan.