HIVSA New Job Position Available

HIVSA is a not for profit company which was established in 2002 with a full time staff compliment of over 100 members and is a strategic partner of the Gauteng Provincial Departments of Health and Social Development. HIVSA empowers individuals, community workers and organisations by developing their capacity and resilience to effectively address socio-economic and health issues in the context of high HIV and AIDS burden with the ultimate vision of creating an HIV free generation.

Job Title: Office and Logistics Manager
Job Location: Johannesburg

The Office and Logistics Manager is responsible for the coordination, supervision and management of operational support activities and staff in order to ensure organisational effectiveness and efficiency.

Responsibilities:

Fleet Management

Manages the acquisition, operation, maintenance and logistics of HIVSA vehicles:

• Ensure efficient vehicle utilisation and maintenance
• Coordinate vehicle maintenance schedules to ensure that they are maintained in a safe and roadworthy condition
• Facilitate license renewals
• Inspect and arrange for vehicle services and repairs on regular basis

Logistics management

• Develop and implement a logistics plan for postal services, banking, delivery and collections services in line with business requirements
• Manage courier, banking and postal services for all HIVSA’s needs
• Manage provision of refreshments in boardrooms for meetings
• Maintain a boardroom booking calendar to improve operational efficiencies

Receptionist management

• Contribute to HIVSA’s corporate image through efficient reception and switchboard services
• Manage a customer centric switchboard operation to ensure that phone calls are received and directed in the appropriate manner
• Manage the Reception area to ensure that visitors are well received

Requirements:

• Relevant qualification in the areas of office, facilities or fleet management and/or business administration
• Minimum of three years’ experience in Office Management
• Ability to be proactive has problem-solving, organisational and time management skills
• Suitable skills in supervising and managing staff
• Ability to coordinate and organise activities that relate to general office management
• Strong communication and interpersonal skills
• Organisation, time management, prioritising and the ability to handle a complex and/or varied workload
• Proficient in Microsoft Office
• Must have a valid driver’s license

To apply, submit a motivation letter and CV (not more than five pages), and three contactable referees to: The HR Manager, HIVSA, P O Box 3869, Southgate, 2082, e-mail:  [email protected] or fax: 086 244 5444.

Only short listed candidates will be contacted.

Application Deadline: 12th October, 2018