Home Affairs Department: Secretary to the Directors – 3 Positions

Posted on :

6 May, 2014

Category :

Administrative Jobs in South Africa

A basic salary of R170 799 to R201 195 per annum (Level 7) In addition, a range of
competitive benefits are offered.


: Head Office, Pretoria, Branch: Immigration Services, Directorate: Central Law
Enforcement and Monitoring (1 Post) REF NO: HRMC 30/14/15a Equity Requirements:
Coloured, Indian and White Male / Female candidates are encouraged to apply
Eastern Cape: District Manager Operations’ Office: Chris Hani and Joe Gqabi (1 Post)
REF NO: HRMC 30/14/15b (This is a re-advertisement and candidates who applied
previously can re-apply if still interested) Equity Requirements: Coloured, Indian and
White Male / Female candidates are encouraged to apply
Limpopo: Director: Finance and Support’s Office REF NO: HRMC 30/14/15c Equity
Requirements: Coloured, Indian, Male / Female and White Male candidates are
encouraged to apply


REQUIREMENTS : • A Grade 12 plus Secretarial Certificate with 1-2 years’ experience in Administration and
Support service • A 3 year Diploma /Degree in Administration or a relevant NQF level 6
qualification will be an added advantage • Knowledge of the relevant
legislation/policies/prescripts and procedures • Basic knowledge of financial administration
• Computer literacy with proven application of Ms Word, Ms Excel, Ms PowerPoint,
Internet and E-mail • Sound organizational and administrative skills • Good people skills •
Ability to do research and analyze documents and situations • Honesty, integrity and
punctuality • Willingness to work extended hours including holidays is essential • A valid
driver’s license is required. Preference will be given to candidates from the local area
where the post is located.

DUTIES : The successful candidate will be responsible for, amongst others the following specific
tasks: • To provide administrative support and secretarial services to the Director •
Maintain day to day diary of the Director and setting up meetings/ appointments • Liaise
with agencies in organizing travel and accommodation for the Director • Receive and
distribute documents • Screen phone calls and handle enquiries • Prepare agendas for
meetings, take minutes, communicate decisions to relevant role players and follow up on
progress • Coordinate logistical arrangements for meetings when required • Draft/ type
letters, memorandum and reports/submissions • Liaise with Department’s officials on
matters relating to the office • Maintain electronic and hard copy filing system • Prepare
briefing notes as required • Scrutinize documents to determine actions / information / other
/ documents required for meetings • Capture incoming and outgoing documents • Perform
any other duties as required • Co-ordinate finance and support functions with office of the Director.

ENQUIRIES : Head Office: Adv A Ledwaba, Tel No: (012) 406 4562
Eastern Cape, Mr L Jama, Tel No: (043) 604 6406
Limpopo: Mr KH Makola, Tel No: (015) 287 2802 / (015) 287 2803 / (015) 287 2804 / (015)
287 2811 / (015) 287 2815 / (015) 287 282

APPLICATIONS : Quoting the relevant reference number, direct applications to:
Head Office: Director General: Department of Home Affairs, Postal Address: Private Bag
X114, Pretoria, 0001, Physical Address: 232 Cnr Johannes Ramokhoase (Proes) and
Thabo Sehume (Andries) Street, Pretoria, 0002
Eastern Cape Province: Postal address: Private Bag 7413, King Williams Town, 5600
Physical address: 11 Hargreaves Avenue, King William’s Town, 5600
Limpopo Province: Postal Address: Private Bag X9517, Polokwane, 0700 Physical
Address: 89 Biccard Street, Polokwane, 0699

Applications must be sent in time to the correct address as indicated at the bottom of each
position, to reach the address on or before the closing date. Applications send to a wrong
address and/or received after the closing date or those that do not comply with the
requirements, will not be taken into consideration. In the event of hand-delivery of
applications, applicants must sign an application register as proof of application.

CLOSING DATE : 16 May 2014

NOTE : Applications must be submitted on the Application for Employment Form (Z.83),
obtainable from any Public Service department or at www.gov.za and should be
accompanied by a comprehensive CV, including the details of at least two contactable
referees (should be people who recently worked with the applicant) and certified copies of
qualifications and identity document (with an original certification stamp). It is the
responsibility of applicants in possession of foreign qualifications to submit evaluated
results by the South African Qualifications Authority. Where a valid driver’s licence is a
requirement, applicants must attach certified copies of such licences. No faxes or e-mailed
applications will be considered. If no contact is made within three months of the closing
date, please accept that the application was unsuccessful. Successful candidates will be
required to enter into a performance agreement and be subjected to security clearance
procedures. Successful candidates may be required to undergo a competency
assessment. Candidates who possess a tertiary qualification, as well as those who
promote representivity (especially People with Disability), are encouraged to apply.

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