Posted on :
26 Oct, 2021
26 Oct, 2021
The Human Sciences Research Council is a statutory research agency whose mandate is to inform the effective formulation and monitoring of government policy; to evaluate policy implementation; to stimulate public debate through the effective dissemination of research-based data and fact-based research results; to foster research collaboration; and to help build research capacity and infrastructure for the human sciences. The Council conducts large-scale, policy-relevant, social-scientific research for public sector users, non-governmental organisations and international development agencies. Research activities and structures are closely aligned with South Africa’s national development priorities.
Job Title: Project Administrator
Location: Pretoria, Gauteng, South Africa
Reference #: Ref. No: DSI-HSRC Oct21
Contract Type: Contract
Salary: Market Related
The Office of the Deputy Chief Executive Officer (ODCEO) seeks to appoint an experienced, high functioning Project Administrator on a 3 year contract commencing in December 2021 or soon thereafter, to be based in Pretoria. The programme for which this appointment is to be made is called the Department of Science and Innovation – Human Sciences Research Council (DSI – HSRC) Internship Programme. The programme aims to bridge the gap between academic study and competent performance in the workplace by offering structured internship opportunities to unemployed graduates in the Science, Engineering and Technology (SET) disciplines as well as those in Humanities and Social Sciences (HSS) discipline. The programme is designed as an evidenced demonstration study which will investigate the impact of provision of structured work integrated internship opportunities to targeted graduates in enhancing labour market outcomes.
1.Organising internal and external meetings, workshops and conferences;
2.Preparation of correspondence and email management;
3.Preparation of documents and agendas for meetings in consultation with Programme Manager and Principal Investigators;
4.Minute taking for programme related meetings;
5.Management of filing systems and documents register;
6.Arrangements regarding financial, human resources and procurement processes e.g. travel/accommodation arrangements, claims management, field-work arrangements and purchasing consumables;
7.Set up programme team meetings and management meetings, and ensure minutes of meetings are recorded and filed;
8.Assist with the compilation of reports including monthly narrative reports for submission to the ODCEO and quarterly reports to DSI.
9.Assist in managing data, both quality and storage, and ensure that adequate back-ups are in place, and all team members have access to relevant data and project information;
10.Ability to develop of media content for newsletters, report formatting and for social media platforms, as well as for the web online platform, would be an added advantage.
11.Any other general administrative and secretarial support.
1.A degree in either Business Administration, Social Sciences, Communications or Office Administration
2.Advanced computer skills and accurate typing
3.Proven senior-level administration;
4.Excellent writing skills and precise use of English grammar, spelling and punctuation and ability to write good quality minutes;
5.Well-developed interpersonal and communication skills to interface with, among others, representatives government, funders, business partners, research staff and administrative colleagues and service providers;
6.Confident and prompt planning, scheduling and organisational abilities;
7.Sound office management, maintenance, procurement, administration and record-keeping skills;
8.Media and communication skills including development of newsletters, social media posts, formatting of reports.
The HSRC offers attractive, market-related salaries, depending on qualifications, experience and recent performance.
1.A cover letter of motivation indicating your suitability for the position;
2.A detailed CV
3.The details of three recent referees with telephone/cell number, e-mail, contact details and institutional affiliation.
Shortlisted applicants may be required to undertake a written competency exercise for this position.
Application Deadline: 08/11/2021
PLEASE NOTE: This is a TWO-STAGE stage application process. If both stages are not completed your application will be excluded from shortlisting
Please note the following:
•Ensure you use Google Chrome or Firefox from a computer or laptop, and not a cell phone
•Only your CV can be uploaded on the first page after you have registered/logged in.
•ALL OTHER DOCUMENTS can be uploaded on the “Document” tab on your profile
•Attachments must be less than 2 MB.
STAGE 2: REDCAP Application Platform
Please complete the information required by following the link below:
Enquiries (NOT Applications or CVs) may be directed to Ms Bongiwe Moni email [email protected] Closing date: 8 November 2021. We encourage applicants to submit prior to the closing date. If you do not receive any response from us within eight weeks, please accept that your application was unsuccessful. Only candidates who are interviewed will be advised of the outcome of their application.
The HSRC reserves the right not to make an appointment.
APPLICATIONS FROM RECRUITMENT AGENCIES WILL NOT BE ACCEPTED.