Institute for Security Studies New Job Position Available

Posted on :

21 Nov, 2018

Category :

Administrative Jobs in South Africa, Jobs in Pretoria - Pretoria Jobs

The Institute for Security Studies is a leading African organisation that enhances human security to enable sustainable development and economic prosperity in Africa. It works across the continent, doing authoritative research, providing expert policy advice and delivering practical training and technical assistance.

Job Title: Programme Officer, African Futures and Innovation (AFI)
Job Location: Pretoria

The Institute for Security Studies seeks to appoint a Programme Officer to manage the administrative, financial and reporting functions of the AFI programme. AFI consists of five persons and has an annual budget of around R9 million. The programme works across the continent. The officer will also support the Programme Head by coordinating the execution of all activities in adherence with the ISS’s policies and procedures.

Applicants must be highly organised, professional and proactive; be good at problem-solving; have a high level of emotional intelligence; and excellent verbal and written communications skills. The successful candidate will report to the Programme Head who is the former executive director of the ISS and the Chairperson of the ISS Board of Trustees.


  • Effective financial administration of the programme and project budgets, including budget preparation, monitoring of expenditure, cash-flow forecasts, monitoring of exchange rates, approvals and preparation of financial reports
  • Plan, prepare and execute all logistical arrangements relating to the activities of the programme including: event coordination; international travel arrangements; planning, monitoring and evaluation; and support to programme staff, interns and consultants
  • Create and maintain positive, professional and trusting working relationships with ISS colleagues as well as external partners, senior government officials, donors and other partners
  • Prepare consolidated narrative and financial reports for internal and external reporting
  • General programme organisation and administration, minute-taking, accurate record keeping of the programme’s documents and files, and responding to mails on behalf of the programme
  •  Effective planning, coordination and execution of the ISS Board of Trustees’ meetings, and minute-taking
  • Assist in the design and implementation of programme administration systems and procedures in line with the requirements of ISS policy


  • BComm degree or equivalent or a diploma in business or financial administration
  • A qualification in project management will be advantageous
  • At least 5 years’ experience as a project/programme administrator or coordinator
  • At least 8 years’ experience at an executive administrative level
  • Experience working with external partners, and liaison with senior government officials, donors and other partners
  • Good knowledge of the diplomatic community will be an advantage
  • Knowledge and understanding of results-based management and reporting
  • Excellent understanding of programme and financial administration
  • Experience in grants management and reporting will be desirable
  • Superior project management and coordination skills
  • Exceptional skills in external liaison, planning and organising events and the ability to multi-task
  • Strong financial skills relating to budgeting, expenditure monitoring and reporting
  • Skilled and competent in using Microsoft packages including: MSWord, Advanced Excel, PowerPoint, Outlook and Internet

The length of the contract will be three years and may be renewed subject to programme requirements, funding and satisfactory performance. A competitive salary is offered

Email your application to Rekha Valabh at [email protected]. Applicants must provide a cover letter and detailed CV

Application Deadline: 23rd November, 2018

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